Business and Administration Specialist

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Job description

Our client, a pharmaceutical company based in Bedford, MA, is seeking a temporary Business and Administration Specialist to join their team! This role is onsite in Bedford, full time hours Monday through Friday, approximately 12 months long, and paying up to $43/hour. Interested and qualified candidates are encouraged to apply today!

Budgeting & Forecasting

• Coordinate with HR to manage budgets and prepare forecasts.
• Ensure timely vendor invoicing and track invoices and unbilled amounts monthly for accrual and payment.
• Collect data, reconcile monthly spending, and report on non-invoiced services.
• Monitor departmental spending for better budget accuracy and purchase order management.
• Analyze data to explain deviations from budget over time.
• Reconcile vendor statements and resolve discrepancies.
• Collaborate with Finance to keep HR budgets and forecasts updated.
• Create requisitions and purchase orders; set up new vendors in SAP and Ariba.
• Monitor spending against budget and existing purchase orders.
• Establish budgets and approval flows in Legal Tracker.

Administrative Support

• Provide support for special projects and general administrative tasks for HR leadership, including calendar management, meeting scheduling, travel arrangements, expense reports, and catering.

Tool Optimization

• Use tools like Legal Tracker and SAP to enhance efficiency and reduce manual tasks.
• Partner with HR Technology and Operations for tech solutions and continuous process improvement.
• Assist in developing a technology roadmap.
• Identify tools for more effective HR administration.
• Support strategic management of intellectual property activities and team collaboration.

Capabilities / Competencies

• Strong attention to detail and proficiency with systems (Legal Tracker, SAP, Ariba).
• Professionalism and discretion in all interactions.
• Resourceful team player, highly organized and self-motivated.
• Proficient in Microsoft Office Suite and familiar with email/calendar software (Outlook).
• Eager to learn new technologies (e.g., Power Automate, Power BI) and agile methodologies.
• Ability to manage multiple tasks efficiently in a fast-paced environment.
• Excellent organizational, analytical, time management, and communication skills.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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