Outreach and Financial Coordinator (Administrative Asst)

---

Job description

Department

ART HISTORY (BL-FINH-IUBLA)

Department Information

IU's Department of Art History is dedicated to exploring the significance and meaning of art and visual experience throughout human history across the globe.

Our faculty is known for exemplary research and teaching. They encourage work that investigates how art and material culture engage the social world and give form to human imagination. Faculty members in Art History study images, objects, and materials in their historical contexts. Our goal is to gain a fuller understanding of human expression.

While we attend to historical concepts such as beauty and aesthetics, our focus also extends to other realms from the social and religious to the intellectual and political. We strive to work between the perceptual and the verbal, using a diverse array of historical practices and methods.

Architectural history is another area of research and study in our department. We examine the social and cultural histories of built environments, the roles these play in particular social contexts, and the relationships among people, spaces, and places.

Job Summary

Department-Specific Responsibilities

• Coordinates all departmental events, including but not limited to the annual Burke Lecture Series, the Art History Association Symposium, guest lectures by visiting scholars, faculty meetings, and joint efforts with other departments.
• Designs and distributes posters to advertise guest lectures and special events.
• Collaborates with the Department Manager and Chair to develop and implement communication strategies that promote, support, and enhance all aspects of the department, faculty, staff, alumni, and students and their accomplishments.
• Advances the department's mission by creating, implementing, and evaluating a comprehensive marketing effort to enhance the visibility of its course offerings and academic programs.
• Responsible for marketing, communications, media relations, and interactive (social media, blogs) and print audience outreach; writes and edits press releases, develops story ideas and marketing plans to increase the department's visibility.
• Serves as the liaison between the department and other units on the IUB campus, alumni, the Bloomington community, and international organizations related to the department.
• Maintains and updates existing web pages, including checking and maintaining links, and monitoring the website for consistency and compliance with university standards for content and design.
• Serves as departmental Payroll Processor and Fiscal Officer Designate.
• Initiates all financial documents for the department, including reimbursements, purchasing, scholarship and fellowship disbursements, and guest honoraria.
• Prepares and files monthly financial reports documenting all expenditures in the department's general account, the chair's discretionary account, all faculty research accounts, and all department-related Foundation accounts.
• Performs a variety of secretarial and supportive duties for the Department Manager and for the department as a whole.
• Assists the Director of Undergraduate Studies by organizing undergraduate events, preparing correspondence, and attending meetings related to undergraduate studies.
• Processes all undergraduate scholarship disbursements in coordination with the Director of Undergraduate Studies and the departmental Curriculum Committee to award annual departmental scholarships.

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 2 years of relevant experience

SKILLS

Required

• Excellent organizational skills
• Demonstrated ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$38,000 - $40,000

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.

Contact Us

Request Support
Telephone:

<!– job description page –>