Facility Operations Leader

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Job description

Department

SPACE PLANNING & UTILIZATION (IN-DMFC-IUINA)

Department Information

Indiana University School of Medicine is a national leader in medical research and education. With more than 60 academic departments and specialty divisions across nine campuses statewide and strong clinical partnerships with Indiana's most advanced hospitals and physician networks, the school is continuously advancing its mission to prepare healers and transform health in Indiana and throughout the world. The IU School of Medicine Office of Finance and Administrative Services delivers quality services in human resources, financial affairs, decision support, facilities management, research and compliance administration, information technology, process improvement, and internal communications to all faculty, staff and learners of IU School of Medicine, to improve the health and well-being of our global community through medical education, research and clinical care.

Job Summary

The Director of Space Planning and Utilization will be a key part of the IU School of Medicine Office of Finance and Administrative Services Leadership Team. This role will have significant fiscal responsibilities that require frequent interaction with executive leaders. In addition to determining the overall budget for construction and planning teams, they will also be reviewing and approving financial proposals from direct reporting leaders.

General Responsibilities

• Contributes on senior leadership teams to formulate strategic planning and the highest-level operational objectives for Facility Operations areas.
• Establishes long-term business plans and long-term strategic objectives. Establishes short-term business plans and long-term operational objectives, including managing project timelines/deliverables and developing resource plans for multi-project/multi-phase Facility Operations initiatives.
• Directs leadership staff who provide supervision to Facility Operations teams.
• Responsible for escalated operational issues, including human resources and/or people management situations.
• Drives innovation and excellence within the area of Facility Operations; reviews and creates policies and procedures.
• Determines overall budget for Facility Operations teams; reviews and approves financial proposals from direct reporting leaders; has significant fiscal responsibilities that require frequent interaction with executive leaders.
• Provides expertise and identifies grant and/or funding opportunities; develops business relationships across the university and externally.
• Stays up-to-date on new Facility Operations standards, procedures, technologies, and safety measures and works collaboratively with other Facility Operations leaders across departments and/or campuses in determining standards, best practices, and related policies/procedures; ensures the adoption and implementation by direct reporting leaders.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in business, inventory management, controls, facilities management, or related field

WORK EXPERIENCE

Required

• 5 years in business, inventory management, controls, facilities management, or related field
• 3 years of management experience in relevant field

LICENSES AND CERTIFICATES

Required

• Valid driver's license and ability to be insured by Indiana University upon date of hire

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Excellent organizational skills
• Excellent collaboration and team building skills
• Effectively coaches and delivers constructive feedback
• Instills commitment to organizational goals
• Demonstrates excellent judgment and decision making skills
• Effective conflict management skills
• Builds and manages effective teams
• Effective leadership skills
• Ability to represent the company with external constituents
• Ability to drive multiple projects to successful completion
• Understanding of budgets and budgeting process.
• Knowledge and understanding of Microsoft Office programs such as Word, Excel, Outlook, etc.
• Ability to successfully complete required training programs

Working Conditions / Demands

This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indianapolis, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Strategic

FLSA: Exempt

Job Function: Engineering, Trades & Facility

Job Family: Facility Management
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.

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