Office Coordinator

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Job description

We're looking for a full-time Office Coordinator who has a passion for people operations, a background in office administration and a reputation for supporting the company's organizational growth. This role requires working on-site in our Indianapolis office.

If the below sounds like you and the kind of job you're into, we want to hear all about it!

Job Title: Office Coordinator

Reports to: Nikki Mowery

Employment type: Part-Time Onsite 9am-2pm Monday-Friday

The Office Administrator oversees the daily operations of the office, ensuring efficient administrative processes, and comprehensive executive support. This role is pivotal in maintaining a productive and organized work environment.

ABOUT US

At Magna-Dry, our goal is to help families and businesses in Lafayette and surrounding areas recover from disastrous situations with our water and fire damage restoration, mold removal, and disaster and trauma cleanup services. We also provide carpet, upholstery and rug cleaning.

Who We Are:

• A mission-driven, family-owned industry leader since 1985.
• At Magna-Dry we value HEART, do you have what it takes?
  • Humility: willing to learn, open to receiving feedback
  • Excellence: demand more of ourselves, attention to detail
  • Adaptability: learn and improve, respond quickly to change
  • Respect: treat people with kindness, listen and be present
  • Trust: honor our commitments, being approachable and friendly

WHAT YOU'LL DO

We are seeking a dynamic individual who thrives handling a variety of office administration tasks and providing support to leadership. This position is ideal for someone who excels in maintaining a smooth office environment while supporting essential HR functions.

Day-to-Day Responsibilities:

• First point of contact when answering phone calls. As well as return any calls from the night before.
• Receive credit card payments over the phone
• Schedule and coordinate daily jobs for carpet cleaners
• Provide administrative support to the leadership team
• Greet and wait on customers that come into the store front. This includes checking in rugs, tagging them and carrying them if needed.
• Upkeep on dusting, office décor, birthday celebrations

WHAT WE ARE LOOKING FOR

Must Haves:

• Experience in office administration, customer service and administrative duties.
• Proficiency with Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Ability to balance multiple tasks and priorities with minimal supervision.
• Phone skills
• Capability to learn and work out of multiple computer systems.

• Office Administration: Familiarity with office administration tasks and handling administrative duties.
• Customer Service: Strong customer service skills.
• Microsoft Office Suite: Proficiency with Microsoft Office applications (Word, Excel, Outlook, etc.).
• Organizational Skills: Excellent organizational skills and attention to detail.
• Multitasking: Ability to balance multiple tasks and priorities with minimal supervision.
• Phone Skills: Effective communication skills over the phone.
• Technical Aptitude: Capability to learn and work with multiple computer systems.
• Onsite Work: Ability to work onsite in the Lafayette, IN office.

Compensation details: 18-18 Hourly Wage

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