TAR Admin Assistant/Document Controller

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Job description

Duration: 22 to 24 months
Location: Clinton, IA (Local candidates preferred)

Roles & Responsibilities:

Document Management:

• Maintain paper and electronic filing systems, including drawing files.
• Support development and maintenance of planning data and turnaround package data.
• Maintain turnaround scope change data (appeals system).
• Reproduce and distribute planning data.
• Maintain and update the Turnaround SharePoint Site.
• Collect and organize documents for post-turnaround archiving.

Reporting:

• Generate standard weekly and monthly reports.

Project Support:

• Support Turnaround Project Controls, including time entry and change order logs.

Office Management:

• Maintain office equipment (copier, printer, fax, etc.) and manage office supplies and vending machines.
• Set up new personnel with office equipment and manage office space.
• Manage procurement card (P-card) statement reporting and approvals.

Skills & Qualifications:

• Proficiency in Microsoft Office 365.
• SAP experience preferred but not required.
• Strong organizational skills and ability to manage multiple changing priorities in a fast-paced environment.
• Excellent interpersonal and communication skills.
• Ability to work with minimal supervision.

Additional Notes:

• Overtime will be required leading up to and during the turnaround event scheduled for Q2/Q3 2026.
• Candidates local to Clinton preferred.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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