Accounting Assistant

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Job description

General Responsibility Statement

Operates multiple line telephone console. Relays incoming, outgoing, and internal calls. Operates internal paging system. Acts as a receptionist for customers, visitors, and vendors. Administrates all clerical functions relating to Accounts Payable and Accounts Receivable. Provides clerical support such as data entry, typing, sorting, and stamping mail.

Essential Job Responsibilities

1. Accounts Receivable:

Enter and generate all invoicing for Maintainer Corp. of Iowa.

Enters cash receipts into computer and generate deposit slips.

Scans all deposits into electronic file software.

2. Accounts Payable:

Enter invoices in to Accounts Payable daily.

Scans invoices to electronic file software.

Maintain recurring payments and type manual checks.

Generate all Accounts Payable checks on a weekly basis.

3. As required, answers, and transfers all incoming calls using a multi-line phone console with paging system. Acts as a receptionist for clients, visitors, vendors, and job applicants.

4. Pickup, sort, and distribute mail daily.

5. Performs miscellaneous tasks as directed by the Chief Financial Officer.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education, Reasoning ability, and or Experience

Two-year associate degree in accounting or a related field preferred. One to Three years prior accounting experience in a manufacturing environment also preferred. Or equivalent combination of education and/or experience.

The ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Communication and Language skills

Have a pleasant phone manner.

Ability to read and comprehend simple instruction, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one situations. This could include the ability to add, subtract, multiply, and divide. Needs a basic understanding of accounting functions and processes.

Physical Demands

Must be able to frequently lift and/or move up to 25 pounds. Required to sit for long periods of time and use CRT, PC computer, typewriter, and calculator keyboards and keypads. Required to use hands and fingers to grasp and hold objects, likewise, reach with arms and hands. While performing the duties of this job, the employee is also at times, exposed to moving mechanical machinery, fumes and/or airborne particulates.

Other Skills and Abilities

Possesses basic computer and keyboarding skills. Familiar with all Microsoft Office products including Word, Excel, and Outlook.

Supervisory Responsibilities:
This position does not include supervisory responsibilities.

Compensation details: 19-22 Hourly Wage

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