Grant Accountant

---

Job description

POSITION TITLE: Grant Accountant

LOCATION: Louisville, KY

STATUS: Full Time, Salaried, Exempt

PROGRAM: Accounting

REPORTS TO: Director of Grant Finance and Accounting

INTRODUCTION:

Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. We provide housing for families, veterans, and low-income seniors. We provide care and support for individuals with developmental disabilities, healing accountability that brings people together with restorative justice, and free HIV testing and education. When Volunteers of America was founded in 1896, "volunteer" referred to anyone who served others as a vocation through a commitment to a mission. Today, we are still staffed by paid, mission-driven professionals working to create positive change and build thriving communities. Flexibility, teamwork, and fun are some of the reasons our employees are proud to work at VOA! We offer a comprehensive benefits package to employees who meet eligibility requirements.

BENEFITS:

Volunteers of America Mid-States, offers a rich and robust benefits package the supports a healthy work life balance, which include the following:

Health and Wellness
Employee Assistance Plans (EAP)
Health and Wellness Program
Medical Coverage
Dental Coverage
Vision Coverage
Flexible Spending Account
Health Spending Account
Short Term Disability
MetLife Legal Plans

Financial Wellbeing
Competitive Compensation Packages
Life Insurance (company paid)
403b retirement plan with company fund matching
Employee discounts
Loan forgiveness options through federal programs
(National Health Corp & Public Service Loan Forgiveness)
All company paid benefits and paid time off effective day one

Work Culture
Commitment Committee
Justice Committee
Integrity Committee
Compassion Committee
DE&I Committee
Retention Committee

Training & Development
VOA LEAD Program- Leadership Development Program
VOA University - Staff Development
VOA Academy - Clinical Training and Development

JOB SUMMARY AND QUALIFICATIONS:

The Grant Accountant is a key member of the Finance team that works directly with program directors and funding source contacts for assigned grants and special projects. The primary focus of this position is the accuracy and timeliness of grant billings, project tracking, and all related reporting as required by various funding sources.

WHAT YOU SHOULD HAVE FOR THIS ROLE:

• A Bachelor's Degree in Accounting or a related field with one or more years of non-profit accounting or grants experience or equivalent experience with grant accounting.

• Proficient at Microsoft Office products.

• The ability to effectively handle confidential information and materials.

• Proven oral and written communication skills.

• Strong financial and analytical abilities with the ability to collect, analyze, and present accurate results.

• The ability to work independently and execute responsibilities in a high volume, deadline oriented environment; the willingness and ability to organize, implement, and complete multiple tasks with limited direction; can maintain accurate documentation and perform quality work with accuracy and attention to detail.

RESPONSIBILITIES:

• Track expenditures on all grants assigned by utilizing reports and data extracts from accounting systems.

• Track expenditures on assigned special projects by utilizing reports and data extracts from accounting systems.

• Identify opportunities to modify grant budgets to ensure all program expenditures are covered.

• Prepare all assigned required program grant billings and financial reporting within established time frames.

• Prepare and enter into the general ledger approved journal entries. Maintain adequate controls and documentation to help ensure accuracy of entries.

• Accurately allocate expenses to programs in accordance with funding source regulations and approved rates.

• Support program staff during periodic funder program reviews and audits.

• Continuously search for improvements to accelerate/improve the billing process.

• Assist as needed with the annual audit; prepare requested audit schedules.

• Assist with the identification of significant weaknesses in the accounting internal controls and the development of compensating/alternate controls to strengthen the identified weaknesses.

• Track staff allocations to grants ensuring grant billing of staff time is maximized and transparent to operations.

• Assist in preparation of monthly accruals/revenue entries related to grants and maintenance of Grant general ledger departments/grant ID's.

• Other projects as assigned.

• Performance Quality Improvement (PQI) duties as assigned by supervision & PQI committee.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.