Secretary (OA), GS-0318-08 with Security Clearance

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Job description

Duties The incumbent provides a wide range of secretarial and administrative support and assistance to the supervisor and staff of the Office based on extensive working knowledge of the organization and substantive programs under the supervisor's control, thus relieving the supervisor of any administrative details. The position may be located at the Office level within an Assistant Commandant, Headquarters Staff, or equivalent organization. Being a CG civilian makes you a valued member of the CG team. Typical work assignments includes: Acting as first point of contact and to visitors and telephone callers determining the nature of the call/visitor and directs to the appropriate personnel when necessary. Maintaining supervisor's calendar and schedules appointments and meetings without prior clearance. Preparing and type a variety of letters, memoranda, reports and other correspondence for review and approval from supervisor or other staff members. Reviewing outgoing correspondence and reports prepared by staff members, ensuring proper format, mathematical correctness, and correct grammatical content. Maintaining records management, files and logs in accordance with regulatory policy. Requirements Conditions of Employment U.S. Citizenship is required. This position requires a National Agency Check with Inquiries (NACI). Males born after 12/31/1959 must be registered for Selective Service. A one-year probationary period may be required. All qualification requirements must be met by the closing date of the announcement. This includes Time-In-Grade requirements for current status employees applying through merit promotion procedures. Status applicants applying for a promotion must have 52 weeks of service at the next lower grade. Qualifications AT THE GS-08 GRADE LEVEL: Applicants must have at least one year of specialized experience equivalent to the GS-07 (in the Federal sector). Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Examples of specialize experience includes: Performing advance office automation work; Organizing data into graphs, spreadsheets, or other mediums of representation; and Preparing travel orders; maintaining and organizing office files and other materials; and Screening all calls and visitors; and Utilizes various software packages, e.g., calendar, message system (E-mail), Microsoft Word, Excel, Access, Power Point, etc., to create, update, edit, and revise a wide range of documents, automated records, databases, etc. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule, C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Education This position does not have a positive education requirement. Additional information Applicants will be required to complete questions contained on the Declaration for Federal Employment (OF-306) at the time a tentative job offer is made. Certain responses on the form could pose a problem with suitability for employment determinations. If you receive a conditional offer of employment for this position, you will be required to complete/make updates to the OF-306 and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, or imprisonment. DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at click here Recruitment incentives may be authorized. All Federal employees are required to have Federal salary payments made by direct deposit. The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR 315.707. Veterans , Peace Corps / VISTA volunteers , and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement. More than 1 selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 45 days from the date the certificate was issued. If you need a reasonable accommodation for the application and hiring process, please contact . Decisions on granting reasonable accommodation will be made on a case-by-case basis. Visit Reasonable Accommodation How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. We will review your résumé and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education and training will be rated using the on-line self assessment questions that are based on the following competencies or knowledge, skills, and abilities needed to perform this job: Knowledge of the substantive programs of the office as they relate to the clerical and administrative functions of the organization to coordinate the work of the office with other offices. This includes advising others in new procedures or regulations and on information to be used in conference or reports. Knowledge of the duties, priorities, commitments, policies, and program goals of the supervisor and staff to perform duties such as explaining report requirements to Department Heads, assembling data to general reports, composing non-technical and non-critical, but at times, sensitive correspondence and advising where information may be found in command reference publications. Knowledge of the duties, priorities, commitments, policies, and program goals of the supervisor and staff to perform non-routine assignments such as composing correspondence, preparing reports, etc. Skill in writing, sufficient to prepare responses for supervisor's signature. Skill in operating an electronic typewriter, word processor, microcomputer, or computer terminal; and skill in operating related equipment such as printers and modems, as required. A qualified typist is required. Knowledge of capabilities and limitations of various software packages, e.g., calendar, message system (E-mail), Microsoft Word, Excel, Access, Power Point, etc., to create, update, edit, and revise a wide range of documents, automated records, databases, etc. Your resume and responses to the self-assessment questions are an integral part of the process for determining your qualifications for the position. Therefore, you must support your responses to the self-assessment questions by providing examples of past and present experience in your resume. If you are best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. Consideration will be given to performance appraisals and incentive awards as an indicator of quality of prior experience; no points will be assigned. You may preview questions for this vacancy. Required Documents 1. Resume 2. Completed online questionnaire 3. Current or former federal employees, submit a copy of most recent SF-50, Notice of Personnel Action, which demonstrates your eligibility for consideration, e.g., length of time you have been in your current/highest grade. Examples of appropriate SF-50s include promotions, with-in grade increases, NOT performance awards. 4. If qualifying based on education, submit a legible copy of your unofficial college transcript from an accredited college/university. The transcript must reflect the college/university name and/or logo. Applicants are highly encouraged to proactively order a copy of their official transcripts to be delivered to their home address so transcripts will be readily available if selected. If selected, official transcripts are required prior to establishing your start date. Foreign education completed in foreign colleges or universities may be used to meet education requirements if you can show that it is comparable to education received in U.S. accredited institutions. Provide proof with your application. Please see click here. 5. If claiming special priority selection rights under the Interagency Career Transition Assistance Program (ICTAP), submit a copy of your agency notice, most recent performance rating and most recent SF-50, noting your current position, grade level and duty location. If you have never worked for the federal government, you are not ICTAP eligible. To be considered eligible, you must be placed in the wel

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