Service Administrator

The W W Williams Company

2024-06-28 13:57:46

Portland, Maine, United States

Job type: fulltime

Job industry: Administration

Job description

Service Administrator Opportunity Summary:

As a Service Administrator, you are responsible for supporting all administrative needs of the service department in concert with the shop personnel to ensure all work scheduled is performed to the customer's satisfaction.

Job Duties:

• Answers and screens all incoming calls and directs them to the appropriate person, taking accurate messages when necessary.
• Composes routine correspondence and makes copies of correspondence or other printed materials.
• Organizes and maintains file system and files correspondence and other records.
• Arranges and coordinates travel schedules and reservations, when necessary.
• Initiates work orders in the computer by gathering important details regarding the customer and the equipment being serviced, including warranty and/or billing information, and developing the customer complaint to aid in diagnosis.
• Completes work orders and parts orders by accurately documenting all work performed, then processes customer payments in any of the acceptable forms, assuring that credit and warranty policies are followed.
• Builds and maintains customer relationships.
• Makes outbound calls to potential and existing customers to provide updates on repairs, parts, and sales orders.
• Works with outside sales representatives to fill customer needs, keep customer commitments and maintain a high level of customer satisfaction.
• Maintains sales unit inventory accuracy.

Work Experience and Qualifications:

• High school diploma or general education degree (GED); one to three months related experience and/or training; or equivalent combination of education and experience.
• Strong written and verbal communication skills.
• Computer and software skills including Microsoft Office Suite.

Employee Benefits & Rewards:

• 8 Paid Holidays & 1 Paid Wellness Day
• Paid Time Off
• Employee Referral Bonus Program
• Medical, Dental & Vision Insurance
• 401k with a Company Match
• Company Paid Training
• Growth & Leadership Opportunities

About the Company:

W.W. Williams was founded in Columbus, Ohio, in 1912. Today The W.W. Williams Companies has a broad portfolio of businesses located throughout the U.S. and Mexico. Under the long-standing brand, W.W. Williams Companies comprise one of the nation's largest sales and service providers of industrial power products with an extensive network of 44 facilities employing more than 515 service technicians. It offers service and repair, OEM product sales, and supply chain management solutions. Its products and service offerings include diesel engines, transmissions, bumper-to-bumper truck repair, transport refrigeration, power generation systems, and supply chain logistics services.

When you join the W.W. Williams team, you become part of a company that impacts millions of Americans daily. As a leader in the transportation service, repair, and parts industry, W.W. Williams offers flexibility and tailored solutions for your transportation repair needs. Our mission is to be the trusted provider of innovative, timely solutions that surpass your expectations.

Join us for a career where you'll grow both personally and professionally in a welcoming, diverse, and inclusive environment.

Competitive wages and benefits. AAP/EPE/M/F/Vets/Disabled, DFWP.