Jr. Procurement Administrator with Security Clearance

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Job description

A Jr. Procurement Administrator plays a vital role in the procurement process within an organization. This role involves sourcing, purchasing, and managing goods and services to support business operations while ensuring cost-effectiveness, quality, and compliance with procurement policies and procedures. Prepare, validate, and process orders in accordance with SLAs and purchase requirements and changes and/or modifications. Validate pricing quotes from approved suppliers and verify pricing is accurate and suppliers are based on procurement policies and best practices. Responsible for entering sales orders, requisitions, purchase orders into Deltek Costpoint system. Identify potential suppliers through market research, supplier databases, and networking. Maintain relationships with existing suppliers and vendors, address issues or concerns, and ensure adherence to contract terms and service level agreements. Coordinate with Procurement Manager to clarify requirements, obtain approvals, and prioritize procurement requests. Conduct cost comparisons, supplier evaluations, and total cost of ownership (TCO) analyses to support procurement decisions and budget planning. Cultivate and maintain positive relationships with suppliers and vendors, fostering collaboration, communication, and mutual trust. Responsible for statusing and tracking orders, ensures goods are delivered on time, receipt of goods or services are recorded accurately; ensures the completion of service level agreements are met. Responsible for RMAs and ensure they are resolved in a timely manner Ensure compliance with procurement policies, procedures, and FAR requirements, including ethical standards, legal obligations, and industry standards. Troubleshoot, resolve problems, and make recommendations regarding procurement processes. Reconcile all procurement transactions with accounting team to ensure timely payment to vendors and customer invoicing is complete. Streamline and automate procurement processes, enhance efficiency, and create reduced cycle times. Leverage procurement tools and technologies, such as accounting/inventory management systems, supplier portals, Sharepoint, to escalate processes, visibility and effectiveness. Collaborate with cross-functional teams, IT departments, and vendors to implement procurement systems and software solutions in timely manner Work with minimal direction/supervision to accomplish all assigned duties Required Qualifications 1+ years of experiencein an office environment Proficient in Microsoft Office applications: Word, Excel, PowerPoint, Sharepoint, and Outlook applications. High School Diploma. Desired Qualifications Bachelor's degree with concentration in business administration, supply chain management, procurement, or a related field. Experience with a customer and/or supplier-based managing environment Deltek Costpoint experience preferred Basic knowledge and experience with IT equipment and computing product(s) is desired. Excellent analytical and problem-solving skills, with the ability to analyze data, evaluate options, and make informed decisions Effective communication and negotiation skills, with the ability to build relationships, influence stakeholders, and resolve conflicts Detail-oriented and organized, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Adaptability and willingness to learn and embrace new technologies, processes, and best practices in procurement. Strong knowledge of procurement principles, practices, and processes, including strategic sourcing, vendor management, and contract negotiation Familiarity with procurement regulations, compliance requirements, and ethical standards (e.g., FAR, DFARS, ISO 9001/28000) a plus. Strong commitment to integrity, ethics, and professionalism in procurement practices and interactions with suppliers and stakeholders

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