Admin Assistant II - TS/SCI w/Polygraph with Security Clearance

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Job description

REQ#: RQ186541 Public Trust: None Requisition Type: Regular Your Impact Own your opportunity to serve as a critical component of our nation's safety and security. Make an impact by using your expertise to protect our country from threats. Job Description Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant II and make an impact on our customer. While you help us advance the mission, we'll help advance your career. HOW AN ADMINISTRATIVE ASSISTANT II WILL MAKE AN IMPACT: Working in a discreet environment handling sensitive and personal information daily
Completing transactional duties with special attention to detail, being organized, and multi-tasking
Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email
Handling and receiving incoming and outgoing correspondence As an Administrative Assistant II, your day-to-day responsibilities will include: Provide direct Administrative support to office Leadership Team including Chief, Deputy Chief. Manages and prioritizes the calendars and appointments of the Chief and Deputy Chief, plus others in the Leadership team (apx. 6 personnel total)
Manages the travel plans for the Chief and the Deputy Chief, plus others in Leadership team. Supports Staff for vacancy applicant documentation and promotion process documentation preparation for meetings, etc
Member of the team responding to actions task out and consolidate responses
Timekeeper responsibilities for both Agencies, Supply system requests
Manage desk/space assignments, to include officers on travel and relocations due to a modernization project
Regular day hours, flex time, FTE expected only
No TOY
No physical requirements other than regular office duty. Outlook, Microsoft Office, Sharepoint, MyTraining, proficiency required. Prior Government experience desired
Processes all Office visitor requests and nputs information into database
Tracks requests and escorts visitors for the office. Monitors and processes approximately 100 timesheets for customer employees on a biweekly basis
Validates and reconciles discrepancies with employees and leadership weekly
Maintains leave, training and timecard files for over 100 employees in the division for the division leadership to use as required
Tasks out actions to employees and leadership, consolidates responses and reviews responses with division leadership
Responds to all actions by due date
Consolidates briefing input from across the Office, reformat content and provide final version to Office leadership prior to briefing
Manages all administrative daily functions for Office to include email aliases, key lists, records management, phone contact information, supplies, etc
Determines if efficiencies can be gained and implement and document changes
Monitors office phones for 5 Office personnel
Maintains key and access lists
Draft and Compile FEO Weekly newsletter. Schedules all adhoc and recurring meetings, bi-annual conferences and yearly off-sites for Office
Schedules conference rooms and arranges all required details for the events
Order/manage office supplies for Office and Divisions
Submit IT tickets for Office Leadership Team as needed. Provide backup Administrative support to the front office as needed (infrequent)
Collaborates with travel and operations staff to help facilitate TDYs and PCSs for Leadership team
OCONUS, 2 per year for the Chief and the Deputy Chief WHAT YOU'LL NEED TO SUCCEED: The position requires an active Top Secret/SCI with Polygraph clearance
HS Diploma and two (2) years of relevant experience or equivalent combination of education and experience
The core office hours are typically 9am-5pm but work hours can be discuss with GDIT's Program Manager and Front Office Supervisor
Proficient Word, Excel, Outlook, PowerPoint
The position is on customer site GDIT IS YOUR PLACE: 401K with company match
Comprehensive health and wellness packages
Internal mobility team dedicated to helping you own your career
Professional growth opportunities including paid education and certification
Cutting-edge technology you can learn from
Rest and recharge with paid vacation and holidays Work Requirements Years of Experience 2 + years of related experience may vary based on technical training, certification(s), or degree Certification Travel Required None Citizenship U.S. Citizenship Required Salary and Benefit Information The likely hourly rate for this position is between $23.80 - $32.20. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range. View information about benefits and our total rewards program. About Our Work We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology. GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

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