Administrative Assistant Property Management

Beacon Hill Staffing Group, LLC

2024-05-30 17:50:03

Boston, Massachusetts, United States

Job type: fulltime

Job industry: Administration

Job description

Our client, a non-profit based in Boston, is seeking an Administrative Assistant to join their team and assist the Property Management Administrator. This role is onsite in Boston, offers free parking, is full time hours Monday through Friday, temporary with permanent potential, and is paying up to $24/hour based on experience. Interested and qualified candidates are encouraged to apply today!

REQUIRED
Minimum of five (5) years' experience as an administrative assistant to senior leadership
Experience in prioritizing tasks and meeting deadlines in a fast-paced environment
Excellent organizational skills, attention to detail, and ability work on multiple projects at once
Experience providing customer facing services to a vulnerable and distressed population
Demonstrated ability to manage multiple competing priorities
Superior verbal, written, and interpersonal communication skills are essential
Strong data management and analytic abilities
Experience in maintaining confidential records and information
Excels in a team-oriented environment
Superior ability to problem-solve
Ability to assess and recommend improvements to processes
Visual data design competency
PREFERRED
Experience writing policy and procedures
Project Management experience
Excellent presentation skills
REQUIRED
Ability to sustain energy in a sometimes-stressful environment
Occasional long periods of sitting
Ability to access other locations within and outside the organization
REQUIRED
Excellent information-gathering, analysis and problem solving skills
Demonstrated integrity, flexibility, professional judgment and collaborative approach to work
Ability to work independently and take initiative
Good judgment and good sense of humor
Ability to be successful in a busy, fast paced work environment while maintaining a very pleasant, courteous and professional manner with staff, guests and the public
Energetic, enthusiastic and collegial
Experienced in critical thinking and problem-solving
Committed to the mission, goals, and work of the company

ADMINISTRATION
Responsible to accurately and efficiently manage requests for information and assistance from the public and from staff
Audit tenant files and resolve any problems identified
Develop and maintain filing system, and schedule of inspections and unit showings
Accurately and efficiently answer phone, take messages and meeting notes.
Complete administrative tasks in a timely manner meeting assigned deadlines.
Obtain and distribute daily Occupancy and Vacancy data.
Work to support general portfolio of Supported Housing - Property Management operations including organizing, updating, filing and distributing policy and procedure, program goals, contracts, grants, and memorandums of agreement.
Assist in managing inventory of unit supplies and unit keys
Provide support and coordination at various internal and external meetings.
Assist in preparation of presentations.
Effectively work with internal and external stakeholders.
Streamline, align, and maintain electronic processes, operations and procedures to improve the management of grants, contracts and audits for the portfolio.
Create and draft impactful progress reports.
Provide project management support to the Property Management team as assigned by the Property Management Administrator
Perform other additional assignments or projects as requested/directed by supervisor.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)