Temporary Events Planner

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Job description

Our client, an investment management firm in the Boston area is seeking a Temporary Events Planner to join their team! The role is hybrid, requiring in person presence Tuesday through Thursday and remote Monday and Friday, through January with potential to extend. The hours are 8:30am to 5pm, and the role is compensating between $35-$38/hour depending on experience. Interested and qualified candidates are encouraged to apply!

Responsibilities:

• Manage the tactical execution of meetings and events (including keeping event expenses within assigned budgets, on-site management, venue and lodging selection; developing agendas; arranging transportation, audio visual, entertainment, signage, staffing, managing tradeshow booths, promotional items, and shipping; tracking attendee information; generating and organizing meeting materials, etc.).
• Manage events and webinars supporting sales teams, communications teams, and management throughout the company. Events may include National Sales Meetings, sponsored conferences, local sales/client meetings throughout the Americas; employee events such as Town Hall meetings, Holiday Parties, Summer Outings, Kids Days; and charity events involving employee participation.
• Manage meetings and events on-site (when required) and ensure that all necessary equipment, materials, displays, and supplies are available and returned from each program.
• Manage event to budget and track expenditures.
• Establish metrics to evaluate success and strive to improve the quality and experience of meetings and events. Develop and distribute surveys and communicate results to team.
• Write articles about events, provide photos for publication on internal websites, and collaborate closely with various teams to develop social media content related to events when appropriate.
• In collaboration with managers, negotiate with external business partners (hotels, food venues, external activities) to secure optimal value for goods and services.
• Collaborate with colleagues to facilitate conference calls, virtual events, external speaker events, and event media deployment and recovery.
• Possess a strong understanding of individual client needs and anticipate client requests. Must be available to support clients' needs throughout events.

Qualifications:

• Three to five years' experience as a meeting/events planner in a corporate environment
• College education (4-year degree preferred) or equivalent hospitality industry experience
• MS Windows knowledge and application
• Ability to multi-task in a fast-paced environment
• Must demonstrate effective negotiation skills
• Must work well within all levels of management in the organization
• Exceptional organization and communication skills
• Some nights, weekends, and travel are required
• Strong negotiation skills
• Full cycle event work experience

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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