Part-Time Executive Assistant

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Job description

Our client, a prestigious university located in Cambridge, MA, is seeking a Part Time Executive Assistant to join a dynamic team that delivers executive support to library leadership. This role is up to 14 hours per week scheduled Monday through Friday between the hours of 9am and 4pm. This a temporary position with a duration of 1.5 months. Compensation for this role is $28.93 per hour. Qualified and interested individuals are encouraged to apply today for immediate consideration.

Key Responsibilities:

• Provides a range of office and administrative support to the Executive Director, BL and the Baker Library Leadership Team.
• Assists in scheduling meetings for the Executive Director and Leadership Team. Manages complex calendars, arranges for meetings, appointments, and travel arrangements.
• Coordinates and participates in Leadership Team and other meetings. Provides logistical support, assists in the organization of agendas, action items, and planning to ensure smooth execution. Takes detailed notes, and tracks follow-up items.
• May gather and maintain data for, and assist in, preparation of reports, and may perform various data entry tasks using ad hoc software tools.
• May assist in reading, proofreading, researching, and drafting communications and consolidating information in MS Office suite applications.
• Performs other related duties as necessary.

Basic Qualifications- Required Education, Experience, Skills:

• 3 years of related experience as an executive assistant.
• Ability to rapidly learn policies and procedures.
• Expertise in executive administrative support and mastery level skills, including MS Office suite, calendaring (Outlook), collaboration and virtual communication tools (e.g., Zoom), and document management systems (e.g., SharePoint, MS Teams).

Additional Qualifications- Preferred Education, Experience, Skills:

• BA/BS
• Strong written and oral communication skills.
• Excellent organization and interpersonal skills with sensitivity to nuanced academic cultures.
• Aptitude and willingness to leverage new technologies.
• Experience working as part of a senior management team with strong collaboration skills.
• Proven ability to prioritize.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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