Executive Assistant

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Job description

Our client, a robotics and automation company located in Wilmington, MA, is seeking an experienced Senior Executive Assistant to provide administrative support to high-level executives or management teams within the organization. This is an on-site role with the hours 8:00am-5:00pm, on a temporary-to-hire basis. The compensation from this role ranges from $40-50 per hour depending on level of experience. Qualified candidates are encouraged to apply today for immediate consideration.

Primary Responsibilities

• Provide logistical planning for assigned teams (e.g. travel, expenses, complex calendar management and meeting scheduling, catering, vendor coordination).
• Provide administrative support including, but not limited to, composing, editing, and sending written and electronic correspondences, memos, forms, presentations, and reports.
• Work across departments and with other administrative associates to facilitate interview schedules, team meetings, outside vendor meetings, and meetings with customers.
• Process expense reports.
• Prepare meeting agendas and materials, set up all of the logistical details on meeting days
• Provide front desk coverage when necessary
• Work with travel provider (Egencia) to maintain accurate data bases.
• Participate in ad hoc projects as needed for Senior and Executive Leadership.

Desired Competencies

• Minimum of 5 years of progressive administrative support experience with a strong emphasis on customer service.
• Use proper judgment in a fast-paced, rapidly growing Enterprise environment with minimal supervision.
• Ability to work comfortably with people at all levels of the organization while being flexible and discreet to maintain confidential information.
• You bring positive energy and are natural at building trusted relationships across the organization with utmost integrity and professionalism.
• You have an agile mindset, are self-motivated and thrive in an ambiguous, fast-paced environment.
• You are a self-starter, able to manage time, multi-task, connect dots, understand the big picture and demonstrate a high attention to detail.
• You work well independently and collaborate successfully cross-functionally to achieve desired business outcomes.
• You think creatively and calmly when it comes to quick and unplanned changes in schedule or priorities.
• You communicate effectively (verbal & written) with all levels of Executive/Senior staff and stakeholders.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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