Office Manager

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Job description

SUMMARY: Management Business Solutions is seeking an Office Manager for our client in Grand Rapids, MI. The ideal candidate will be a highly organized and detail-oriented individual that will be responsible for maintaining smooth day-to-day operations, handling financial tasks, and supporting our service team. This role requires excellent organizational skills and the ability to manage multiple priorities, from bookkeeping to coordinating with technicians and customers.

RESPONSIBILITIES:

• Oversee general office operations, including managing office supplies, scheduling, and ensuring a smooth workflow.


• Perform bookkeeping tasks, including processing invoices, managing accounts payable/receivable, reconciling bank statements, and maintaining financial records.


• Assist in payroll processing and track employee time and attendance.


• Manage communication with clients and vendors, ensuring professional correspondence.


• Handle administrative tasks such as filing, record keeping, and organizing office documents.


• Support company leadership with various projects, reports, and presentations.


• Ensure compliance with company policies and procedures.


• Foster a positive office environment and support team collaboration.

QUALIFICATIONS:

• 3+ years of experience in office management or administrative roles, with bookkeeping experience.


• Strong understanding of bookkeeping and accounting principles (QuickBooks experience preferred).


• Familiarity with the construction or mechanical services industry is a plus Bilingual (English/Spanish) highly preferred.


• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).


• Excellent communication and organizational skills.


• Ability to multi-task and prioritize in a fast-paced environment.

MANAGEMENT BUSINESS SOLUTIONS IS AN EQUAL OPPORTUNITY EMPLOYER

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