Accounts Payable Specialist

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Job description

Accounts Payable Specialist - Job Description

Location: Lansing, MI
Department: Accounting/Finance
Reports To: Accounts Payable Manager/Controller

Job Summary:

The Accounts Payable Specialist is responsible for managing the company's expenses by processing invoices, managing payment requests, reconciling accounts, and maintaining accurate records of financial transactions. The role involves interacting with vendors, ensuring timely payments, resolving discrepancies, and supporting the accounting department's financial reporting activities.

Key Responsibilities:

• Invoice Processing:

  • Review, verify, and enter vendor invoices in the accounting system.
  • Match invoices with purchase orders and ensure proper approval for payment.
  • Process check requests and wire payments according to payment terms.

• Vendor Communication:

  • Manage relationships with vendors by responding to inquiries and resolving billing discrepancies.
  • Maintain accurate records of vendor information, including contact details, payment terms, and contract details.

• Payment Management:

  • Schedule and prepare payments, ensuring accuracy and timely processing.
  • Reconcile payments with account statements and resolve any discrepancies.

• Expense Reporting:

  • Review employee expense reports for accuracy and adherence to company policies.
  • Ensure proper documentation is provided for all expenses and reimbursements.

• Reconciliation:

  • Perform regular reconciliations of accounts payable sub-ledger and general ledger.
  • Assist in month-end closing activities by ensuring all payables are properly recorded.

• Compliance & Reporting:

  • Assist with the preparation of 1099 forms and other tax-related documents as required.
  • Ensure compliance with company policies, procedures, and financial regulations.

• Process Improvement:

  • Identify opportunities to streamline the accounts payable process and recommend improvements.
  • Assist in implementing new systems or processes for better efficiency and accuracy.

Qualifications:

• Education:

  • Associate's degree or higher in Accounting, Finance, or a related field (preferred).

• Experience:

  • 1-3 years of experience in accounts payable or general accounting roles.
  • Experience with accounting software (e.g., QuickBooks, SAP, Oracle, or similar systems).

• Skills:

  • Strong attention to detail and accuracy.
  • Proficiency in Microsoft Excel and accounting software.
  • Excellent organizational skills with the ability to prioritize tasks.
  • Good communication and interpersonal skills.
  • Ability to work independently and in a team setting.

• Other Requirements:

  • Familiarity with GAAP (Generally Accepted Accounting Principles).
  • Ability to handle confidential information and manage sensitive financial data.
  • Strong problem-solving skills and analytical thinking.

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