Executive Secretary

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Job description

Messerli Kramer is a leading law firm in the Twin Cities founded in 1965 with locations in Minneapolis, St. Paul, and Plymouth, Minnesota. Known for our dedication and responsiveness, our attorneys and staff are focused on finding pragmatic solutions and producing remarkable results for our clients. Our clients trust us to help them navigate the myriad of legal issues that confront them in their business and personal lives.

Messerli Kramer is seeking a highly motivated and detail-oriented individual to join our legal team as a Real Estate Legal Administrative Assistant. This is an excellent opportunity to work in a dynamic and fast-paced environment, collaborating with talented professionals, and gaining valuable experience in transactional law.

GENERAL RESPONSIBILITIES:

Document Preparation: Drafting, editing, and formatting legal documents, including contracts and real estate agreements, and preparation of closing books Timekeeping: Tracking and recording the time spent by attorneys and other legal professionals on various tasks and activities, and ensuring that the invoices are accurate, detailed, and comply with client billing guidelines Data Management: Managing and organizing legal department databases and systems, including document management systems, and maintaining client files and contact information Calendar Administration: Assisting with managing attorneys' calendars, scheduling meetings, coordinating appointments, and tracking deadlines Proactively ensuring that the legal team is prepared with necessary materials for closings, meetings, etc. Other administrative tasks such as coordinating travel arrangements, processing expense reports, and other administrative tasks, as needed.

POSITION EXPECTATIONS

Strong interpersonal, verbal, and written communication skills

Ability to work with and take direction from multiple individuals, as well as the ability to work independently

Strong commitment to client service

Good planning, prioritization, and organizational skills

Ability to manage conflicting priorities with competing deadlines

Committed to providing comprehensive administrative support

Excellent proofreading skills

Strong attention to detail with a high degree of accuracy

Ability to problem-solve and use sound judgment

Ability to work in a fast-paced, deadline-driven environment

Positive and professional demeanor

REQUIREMENTS

3+ years of legal administrative experience (transactional real estate strongly preferred)

Minimum of high school graduation (business school or related professional legal administrative degree preferred)

Proficiency in Microsoft Office Suite

Proven ability to manage multiple calendars

COMPANY BENEFITS

Competitive Salary

Comprehensive health insurance coverage, including medical, dental, and vision plans for employees and their families.

401(k) retirement plan

Generous paid time off

Employee recognition program

Business casual attire

37.5-hour work week, with a one-hour lunch break

Supportive and inclusive work environment that values diversity, teamwork, and collaboration

Hybrid work model available

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