FAMILY PROGRAM SPECIALIST with Security Clearance

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Job description

Duties Major Duties: This is not an all-inclusive list A FAMILY PROGRAM SPECIALIST, GS-0301-9, 1. Serves as an assistant to the program director, advising on program needs for National Guard and reserve members with the goal of maximizing retention and readiness. Assists in the development, planning, and implementation of the Family Program, which includes readiness, volunteer management, and improving the quality of life and well being of members and families. This includes issues involving benefits, entitlements, scheduling events, missions, roles, and functions of the National Guard. 2. Performs a variety of clerical and administrative duties. Assists in planning, maintaining, and updating administrative systems and data management. Coordinates, prepares, and disseminates information to staff and units. Conducts or assists in conducting seminars, conferences, and workshops as appropriate. Conducts needs assessments to identify other programming needs or gaps in resources. Assists in developing and maintaining local community resource information and referral programs. Provides technical assistance to personnel publicizing quality of life and the Family Program. Conducts briefings and training for staff and units to stimulate interest, support, and provide necessary information. 3. Serves as representative at conferences and meetings. As required, prepares, explains, and defends budgets relative to congressional or programmatic guidance. Provides staff assistance to geographically dispersed staff to ensure the accomplishment of program objectives. Conducts staff assistance visits to ensure that policies conform to guidance, to assist and gather information for new initiatives, and direction. Provides technical interpretation and guidance. Makes recommendations to the program director on proposed programs and policies requiring modification to improve operational outcomes. Ensures all recommendations are in accordance with applicable guidelines, policies, and regulations. Prepares marketing materials and assists with program outreach, enhancing program awareness and opportunities for military connected and their families. 4. Plans and coordinates events to ensure adequate resources, logistical needs are supported, and training is conducted successfully. Assists with operational plans, manages associated products, and strategic communication plans. Coordinates with local community resource agencies, i.e., active duty installations, American Red Cross, and military health benefit administrators. Coordinates the state family youth program that addresses issues and concerns of youth related to Guard life and youth readiness and well being. Coordinates with local youth related organizations and agencies. Performs other duties as assigned. Requirements Conditions of Employment CONDITIONS OF EMPLOYMENT U.S. Citizenship is required Prior to appointment, an applicant must have a current completed/clear drug test This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. May be required to successfully complete a probationary period Irregular and overtime hours may be required to support operational requirements or contingencies. This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG. The employee may be required to travel in military and/or commercial vehicles to perform temporary duty assignments. Ability to work with youth and vulnerable adults Ability to successfully complete Fiscal Law training This position is not authorized for remote work Must be able to physically start the position within 30 days of extended offer Must have a valid government issued drivers license Excellent oral and written English communication skills Federal employment suitability as determined by a background investigation Upon selection, individuals will undergo a background check to validate suitability for employment with the federal government as permitted by law, regulation, Presidential order or other authority. Suitability is dependent upon the particular requirements for security clearance, sensitivity level, and DOD IT network access . Items checked include, but are not limited to all criminal history record information, employment history, education and fiscal accountability/responsibility. The duties and responsibilities of your job may significantly impact the environment. You must maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission. Qualifications In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. In describing your experience, please be clear and specific. We will not make assumptions regarding your experience. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. GENERAL AND SPECIALIZED EXPERIENCE QUALIFICATIONS REQUIREMENTS: Experience, education, or training which provided a general knowledge of principles of organization, management, and administration. Experience using computer and automation systems including MS Office Suite 2016 or newer. Experiencing presenting to senior leaders. Must have at least 24 months experience, education or training in any position that required compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information. Applicants must have experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled. Applicants must have a thorough knowledge and understanding of administrative procedures and practices of management. Experience developing administrative procedures. Most Qualified: 1. Administrative support to a senior level executive and/or broad spectrum of programs 2. College degree in Business Administration, Human Resources, Project Management, or other related field 3. Experience with SAP/ERP systems 4. Logistical experience, preferably with coordinating community resources, movement of supplies to remote worksites, coordinator of volunteers for large scale events and resource distribution 5. Event planning, coordination, execution 6. Financial or congressional budget related experience 7. Experienced operating a class D truck and trailer 8. Content/Knowledge Management Well Qualified: 1. Previous experience with Family Programs or subset of, to include R3SP, CASOPS, TAA, MFH or other related program 2. Previous volunteer experience with a Soldier and Family Readiness Group (SFRG), Key Partner/Spouse, Beyond the Yellow Ribbon (BTYR), or other military connected volunteer group 3. Content management, knowledge management, and/or information management 4. Defense Travel Administrator/Approver/Reviewer 5. Experience with government contracting and purchasing 6. Content Management, Information Management Officer, Army writing style and/or Memoranda drafting 7. Experience driving a class D truck and trailer Education EDUCATION: High school diploma or equivalent required, college degree in related field preferred. You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position. Additional information REMARKS: No PCS available. Position will not be filled until current incumbent vacates. Sensitivity Level 2. Participation in direct deposit is mandatory. To view ALL MN National Guard Vacancies, go to: If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (). The Minnesota Department of Military Affairs is an Equal Opportunity Employer. All qualified applicants will receive consideration for the position without discrimination for any non-merit reason(s) such as age, race, religion, gender, ethnic origin or non-disqualifying disability. Pre-selection is not only counter-productive to effective recruitment and placement, but also violates Minnesota National Guard Merit Placement principles and will not be tolerated. If you have information or questions regarding this issue, please contact the Equal Employment Manager at or . Benefits Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Basis for Rating: Qualified candidates will be assigned to one of the following areas of consideration (AOC) based on the Minnesota National Guard Merit Placement Plan: Area 1: Current On-board Title 5 Employees (Tenure: 1-Career, 2-Conditional, 3-Indefinite or 4-Term ) - Only those current Minnesota National Guard employees who are in permanent, indefinite,

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