Executive Assistant

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Job description

Company Description:
Insmed is a global biopharmaceutical company on a mission to transform the lives of patients living with serious and rare diseases. Our most valuable resource is our employees, and everything we do is motivated by a patients-first mentality. We are dedicated to growing our team with talented individuals from around the world who are willing to challenge the status quo, solve problems, and work collaboratively with a sense of urgency and compassion.

Guided by our core values of collaboration, accountability, passion, respect, and integrity, we aim to foster an inclusive, diverse, and flexible work environment, where our employees are recognized for leaning in and rolling up their sleeves. If you share our vision and want to work with the most dedicated people in the biopharma industry, come to Insmed to accelerate your career.

Recognitions:
Named Science's Top Employer in 2021, 2022, and 2023

Insmed is dedicated to creating a collaborative environment where our team can thrive. Every day, our employees turn their passion for science and research into innovative solutions for patients. That's why we were named the No. 1 company to work for in the biopharma industry in Science's Top Employers Survey for two years in a row.

A Certified Great Place to Work

We believe our company is truly special, and our employees agree. In July 2023, we became Great Place to Work-certified in the U.S. for the third year in a row. We are also honored to have been listed on the Best Workplaces in Biopharma , Best Workplaces in New York , and Best Workplaces for Millennials lists.

Overview:
The role of the Executive Assistant is to provide daily and on-going administrative support to executive staff members as required. This includes the VP of Global Regulatory Affairs and Global Regulatory Affairs team members. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently and proactively with little or no supervision. Additional experience in managing Health Authority meetings is required.

Responsibilities:
Responsible for managing calendars, scheduling meetings, making travel arrangements, preparing expense reports, taking notes and summarizing meetings

Serves as an administrator to appropriate Team Channels, uploading files, keeping them up to date, and keeping the internal stakeholders informed

Main point of contact and coordination for all department Purchase Orders, statements of work, and invoice tracking and following the Procure to Pay process

Responsible for being proactive in identifying needs, gaps, and accordingly making proposals for improvement

Accountable for their attention to detail and timely follow-up on assigned tasks

Responsible for coordinating invites, logistics, and execution of Townhalls and other Regulatory Affairs team engagement events

Support department projects and initiatives,

Developing, formatting, proofreading and upkeep of general Excel files, Word documents and PowerPoint presentations

Coordination with Legal and Compliance on managing Expert Service Agreements and any other Regulatory Affairs contracts

Accountable for independently coordinating team meetings including logistics, food, travel, and other arrangements

Answer phones and direct all incoming calls to appropriate party promptly, politely, and efficiently

Setting up, maintaining files and general correspondence

Proactive approach to work, striving for solutions and innovation

Highly motivated toward achievement and surpassing set goals

Desire to learn and take on challenging assignments

Ability to exercise discretion in dealing with confidential or sensitive matters

Ability to handle multiple projects simultaneously while remaining flexible to shift priorities quickly

Ability to excel in a fast-paced environment, sometimes under pressure, with a high level of professionalism is crucial to this role

Professional etiquette in all aspects of the job

Excellent calendar management skills

Must have excellent communication skills (verbal and written).

Highly organized with a strong attention to detail, clarity, accuracy and conciseness.

Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Must successfully exhibit Insmed's five (5) core values of Collaboration, Accountability, Passion, Respect, and Integrity; along with any other position specific competencies.

Individuals must demonstrate the ability to interact appropriately and successfully in a dynamic and culturally diverse workplace.

Handle other responsibilities as assigned

Qualifications:Minimum of a High School Diploma; Bachelor's degree preferred

Minimum of 5 years executive assistant experience required, preferably supporting senior leaders

Experience in the Pharma or Biotech industry required

Experience in managing Health Authority meetings required

Experience supporting simultaneously multiple executives and ability to manage their needs as required

Salary Range:
$40.38 - $56.28 an hour

Compensation & Benefits:
We're committed to investing in every team member's total well-being, now and in the future. We offer a competitive total-rewards package to all employees around the world, including:

Flexible approach to where and how we work, regionally based

Competitive compensation package including bonus

Stock options and RSU awards

Employee Stock Purchase Plan (ESPP)

Flexible Vacation Policy

Generous paid vacation schedule and winter break

ADDITIONAL U.S. BENEFITS:

401(k) plan with company match

Medical, dental, and vision plans

Company-provided Life and Accidental Death & Dismemberment (AD&D) insurance

Company-provided short and long-term disability benefits

Unique offerings of pet, legal, and supplemental life insurance

Flexible spending accounts for medical and dependent care

Accident and Hospital Indemnity insurance

Employee Assistance Program (EAP)

Mental Health on-line digital resource

Well-being reimbursement

Paid leave benefits for new parents

Paid time off to volunteer

On-site, no-cost fitness center at our U.S. headquarters

Additional Information:
Insmed Incorporated is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information or any other characteristic protected by law.

Insmed is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Unsolicited resumes from agencies should not be forwarded to Insmed. Insmed will not be responsible for any fees arising from the use of resumes through this source. Insmed will only pay a fee to agencies if a formal agreement between Insmed and the agency has been established. The Human Resources department is responsible for all recruitment activities; please contact us directly to be considered for a formal agreement.

Applications are accepted for 5 calendar days from the date posted or until the position is filled.

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