Director of Facilities

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Job description

Job Description

Here's what you need to know:

The Director of Facilities (DOF) is responsible for ensuring that all KIPP New Jersey & KIPP Miami students and staff learn & work in world-class educational facilities. The DOF will work closely with regional operations leaders to ensure that the work of the facilities team supports regional needs. The DOF reports to the Managing Director of Real Estate & Facilities, with a dotted line to the Chief Operating Officer.

The DOF will oversee the following for all KIPP NJ & KIPP Miami facilities: facilities management and planning, lease and licensing agreements, hazardous materials management, team management, security systems, capital improvement, maintenance and repair service, pest control management, energy management, refuse collection and disposal, compliance, budget development and management, snow removal program, landscaping program, cleaning/ custodial program and refuse & recycling programs.

Here's what you'll be doing:

Facilities Standards, Systems, Compliance, and Operating Metrics: The Director of Facilities creates standard systems across regions to ensure that facilities are maintained according to our criteria. The Director of Facilities tracks facilities data across regions and creates accountability systems to ensure that our facilities are world-class educational institutions.

Capital Planning: The Director of Facilities sets facilities standards and works with regional operations leaders to develop long-term capital improvement plans and annual capital projects to meet these standards. The Director of Facilities supports regional operations teams with vendor selection and procurement, ensuring compliance with local laws, acquiring all necessary materials and approvals and overseeing the projects.

Training, Support, Development: The Director of Facilities provides resources to regional operations teams and custodial staff, and generally acts as an adviser, thought partner and expert in all things related to facilities maintenance and infrastructure. Specifically, the Director Facilities:

Develops facility operating manuals

Participates in the hiring and development of facilities staff (School Facilities Managers, custodial staff, etc.)

Provides opportunities for RFMs to become CEFM certified; SFMs to get Black Seal, Asbestos Awareness and OSHA certified.

Oversees summer PD for the Facilities Department

Advises regional ops teams in emergent facility situations

Is on call 24/7 to all Regional Facilities Managers for any overnight or weekend/vacation facility emergencies

Facilities Budget Management & Purchasing Oversight: The Director of Facilities is responsible for developing the proposed facilities budget for each region each year, in collaboration with each region's Managing Director of Operations. Throughout the year, the DOF is responsible for ensuring that all purchasing, invoicing, and receiving of goods runs smoothly and that vendors (including utility vendors, etc.) are paid in a timely fashion. Additionally, the DOF will be the primary point of contact for all facilities insurance claims in the region, the selection of compliant vendors, the bid process, and the relationship with the evening cleaning crew(s).

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