Senior Administrative Assistant, Allergan Aesthetics, Branchburg NJ

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Job description

Job Description

This job is a hybrid role, in the Branchburg, NJ office 2 to 3 days a week.

Responsibilities include all administrative functions for the sales and marketing department: managing calendars, scheduling and booking travel, managing correspondence, processing expense reports, plan department meetings, preparing and editing presentations, handling Webex and conference calls, process expert for SOW/PO & tradeshows and other similar matters.

Responsibilities

Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.

Uses company software to perform assigned work. Uses and understands Microsoft Office Suites and other business-specific software, including Concur, iHUB, BuySmart, Workday, etc.

Tracks and updates sales roster and distribution lists for marketing and sales.

Plan and execute executive internal meetings. Professionally interacts with high level executives.

Travel to Managers Meeting and National Sales meeting.

Professionally interacts with high level executives.

May include some support for tracking budget expenditures.

Consistently handles confidential or business-sensitive information.

Maintains and manages calendars, including meetings and travel scheduling.

Proactively identifies and resolves scheduling conflicts.

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