Fleet Specialist

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Job description

The National Fleet Specialist is responsible for managing the operations of Client National department fleet. This role will serve as the primary point of contact for internal department fleet owners on all matters pertaining to their department fleet.

This role will act as the main liaison between Sales and Marketing on configuring non-employee vehicles or sourcing existing vehicles to place into service. The National Fleet Specialist will direct and coordinate with assigned departments on vehicle arrival, exchange, returned vehicle location and condition of vehicles. The incumbent will ensure all exchanges and fleet conditions are documented accurately at the time of exchange and reflected in the Vehicle Administration systems. This role will apply understanding of business initiatives and broad knowledge of company car strategy to ensure operational productivity. This position will complete high volume tasks while maintaining attention to detail.

Qualifications:

3+ years of prior work experience

Bachelor's degree required

Driver's license in good standing is a must

Additional Skills:

Able to work in a fast paced and diverse environment

Proficient in Microsoft Office Suite

Outstanding communication skills

Adaptability and can-do entrepreneurial attitude

Analytical aptitude

Ability to develop relationships and work collaboratively across distance with drivers, dealerships, and vendors

Problem solving skills are required

Business acumen and client focus is required (proficiently understands customer requirements)

Adapt at researching and making fact based, data backed decisions

Customer oriented mindset

Must be able to collect and analyze date to make sound business decisions

It is essential to possess well-developed verbal and written communication skills

Responsibilities:

Coordinate refresh of internal vehicle fleets by collaborating with Sales, Product, and assigned Department fleet owners to ensure adequate inventory levels to minimize downtime and reduce aged vehicles

Direct and coordinate with assigned departments and dealership staff on ensuring vehicle arrival, exchange, returned vehicle location and condition of returned vehicle. Ensure all exchanges and fleet conditions are documented accurately at time of exchange and reflecting in the Vehicle Administration systems

Oversee and organizes the timely exchange of vehicles to meet monthly wholesale/retail targets for both Client and MINI by directing the responsible department on retirement of vehicles within the agreed upon delivery metrics

Manage delivery of fleet vehicles by coordinating with the assigned fleet owner to schedule the exchange, complete the physical exchange, update the vehicle administration systems, and ensure vehicles are returned in condition that adhere to the Client Policy

Coordinate the titling and registration of fleet vehicles in a timely manner by directing the local Title Clerk or 3rd party agency on registration of vehicles and delivery of physical license plates to correct location to ensure all fleet vehicles are ready to be driven and legally registered to Client

Ensure titles of consigned fleet vehicles are accounted for and sent to Title Management Vendor for auction or purchasing dealer in a timely manner. Work with local Title Clerk/ third party agency to order any duplicate titled and communicate with Financial Services partner on title status

Manages and coordinates repairs of all company vehicles with the National Workshop, Client dealership, Client/MINI Certified Collision Repair Center, or local body shop from pick-up through the timely completion of the repair to ensure the shortest downtime for the customer in their vehicle

Act as main liaison between the assigned fleet owner and Insurance partners on all vehicle incident/damage claims. Ensure the correct follow up of department fleet policies for damages and reporting

Direct the assigned department fleet owners for proper documentation of vehicle status and reporting of driver issues to adhere to the department fleet policy and to ensure protection of company assets

Collaborate with process partners in vehicle distribution to optimize the in-flow of vehicles and resolve any issues that may and interrupt the forecasted fleet exchange

Optimize and balance fleet inventory while helping the business deliver on key metrics (highest resale value, shortest days to see, etc.) and provide quality fleet program resulting in greater operational excellence

Ensure full compliance of federal and state legal requirements for damage disclosures for new vehicles as well as used vehicles

Maintain and record accurate data of vehicles via Client Vehicle Administration systems, and electronic check out sheets, including plate assignment in-service dates, customer assignment, pick-up/return vehicle condition, program, event, damage disclosures, etc.

Manage operational issues for day-to-day activities, respond to high priority, complete and/or escalated customer requests

• Only those lawfully authorized to work in the designated country associated with the position will be considered.

• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

Benefits:

For information and details on employment benefits offered with this position, please visit here . Should you have any questions/concerns, please contact our HR Department via our secure website .

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department .

Rose International has an official agreement (ID ), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

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