HR Assistant with Security Clearance

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Job description

AIS is looking for an HR Assistant to work in Albuquerque, NM. To join our team of outstanding professionals, apply today! Our Human Resources Solutions teams cover a broad spectrum of HR. We are customer-focused and strive to provide services that will delight our customers during moments that matter and leave employees feeling good about their employer. We work in partnership with employees, managers, and every HR function to provide simple, knowledgeable, and efficient solutions that drive operational excellence and business results. Responsibilities The selected candidate will perform administrative, transactional, course management, and data/records management activities in support of HR and HRIS functions (e.g., processing course due date extensions, entering course completions, creating rosters, etc.) They will also handle requests for HR documentation tasks and inquiries in which they will process transactions by collecting required information or back-up documentation from employees, managers, and other HR departments, including probing for additional information if unclear, performing data entry, and sending requested documents. The successful candidate will provide excellent customer service by responding to both phone and online inquiries from employees and managers at all levels and resolve questions/issues by accessing information in multiple systems. This position reports directly to the HR Operations Manager. On any given day, one may be called upon to: Perform course manager duties (e.g., moving training dates, entering credit for class completions, rescheduling training sessions and forecasting annual training needs for their assigned course portfolio, working closely with the course program managers, etc.)
Coordinate administrative, transactional, and data/records management activities in the Learning Management System and Oracle Service Cloud
Travel by car between locations to setup/breakdown training classrooms
Assist customers navigating internal resources on self-service and HR technology tools
Efficiently fulfill commitments by managing workload effectively
Due to the nature of the work, the selected applicant must be able to work onsite. Qualifications Minimum Qualifications A High School diploma; or equivalent experience and/or achievements that demonstrate the knowledge, skills, and ability to perform the duties of the job
3 years' related experience in a Human Resources or related role
Knowledge and experience in at least one of the following: Gathering, analyzing, or interpreting information
Technical knowledge (e.g., using a computer to view, upload, and enter data)
The ability to acquire and maintain a DOE L-level security clearance
Desired Qualifications An Associate's degree or bachelor's degree in human resources, Business, Training, or a related field
A positive demeanor, strong communication skills, and keen attention to detail; the demonstrated ability to team well and communicate effectively with others
The demonstrated ability to work independently while ensuring work is completed on-time and accurately
Experience completing quality reviews and/or audits
Experience in a shared service environment, verifying employee records, and HRIS systems (i.e., PeopleSoft/HCM (preferred), Oracle Service Cloud)
Proficiency in Microsoft Office
Physical Demands Lifting more than 35 lbs with or without assistance.
If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sub-contractor you may be required to comply with NNSA security requirements for MedPEDs.
If you have a MedPED and you are selected for an on-site interview at Sub-contractor, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date. Job ID 3 Work Type On-Site Company Description Work Where it Matters Akima Infrastructure Services (AIS), an Akima company, is not just another staffing contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. At AIS, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. For our shareholders, AIS provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. For our government customers, AIS supports vital missions with the most in-demand and specialized skill sets in the world. As an AIS employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

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