Accounting Assistant

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Job description

Accounts Payable/Receivable Associate

Company Overview:

CFS has partnered with an education testing service located in Albany, NY who are currently seeking an entry-level Accounts Payable/Receivable Associate to join their team. The ideal candidate will support both accounts payable and receivable functions and assist with various administrative tasks. This role is perfect for someone with a keen eye for detail, strong organizational skills, and a desire to grow within our company.

Why Join?

• Collaborative and supportive work environment.
• Monthly town halls and regular team events.
• Benefits including healthcare and 401K
• Fun and engaging work environment with activities like step challenges, holiday parties, and more.

Key Responsibilities:

Accounts Receivable Duties:

• Generate and send out invoices and credit memos to customers twice monthly.
• Follow up on, collect, and apply payments daily (cash, checks, credit cards).
• Manage customer deposits, perform account reconciliations, and resolve discrepancies.
• Prepare and manage customer statements and aging reports.
• Process refunds for B2C via PayPal.

Accounts Payable Duties:

• Process vendor invoices and verify accuracy against purchase orders.
• Enter invoices into the accounting system for payment.
• Schedule and prepare payments via checks, wire transfers, and ACH twice monthly.
• Reconcile accounts payable transactions and resolve discrepancies.
• Assist in onboarding new vendors and manage vendor relations.
• Assist in the preparation of 1099s at year-end.

Audit and Compliance:

• Assist in internal and external audits.
• Ensure compliance with company policies and accounting regulations.
• Help maintain accurate and organized financial records.

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