Executive Secretaries and Administrative Assistants

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Job description

Job Title: Administrative Assistant

Employment Type: Contract

Work Hours: 37.5 hrs./week

Work site: 100% Onsite

Location: 1300 Waters Place, Bronx, NY 10461

Job Duration: 2 Years

Closing: 10/24/2024.

Minimum Education:

High School Diploma

Work Experience:

6 months to 1 year of relevant experience in an administrative or receiving role.

Job Duties:

Oversee and process receiving, purchasing, and contract accounts receivable for the Bronx Campus Business Office.

Manage patient accounts and related administrative tasks within the Business Office.

Provide receiving services, including receiving items, managing accounting entries in SFS, distribution, and purchasing.

Support the Queens Campus Storehouse/Mail Room as needed.

Assist with clerical and administrative tasks related to both campuses to ensure smooth operations.

Minimum Qualifications:

Previous administrative or clerical experience in a business office or receiving department.

Familiarity with accounting and financial systems, with experience in the Statewide Financial System (SFS) preferred.

Strong organizational skills and attention to detail.

Ability to work independently and prioritize multiple tasks.

Proficiency in Microsoft Office (Word, Excel, Outlook) and other standard office software.

Preferred Skills:

Experience in purchasing, contract management, or accounts receivable.

Familiarity with warehouse/storehouse operations and mail room services.

Knowledge of New York State administrative procedures and regulations.

Immunization Requirements:

Proof of immunity to Measles and Rubella (via blood titers or vaccination records) required after offer.

Misc. Information:

Monday through Friday, 8:30 a.m. to 4:30 p.m. (37.5 hours per week)

Free parking is available at the location.

Public Transportation: Accessible via the train and MTA Bus at the Bronx Campus and Q46 at the Queens Campus.

State-Issued Items: $25.00 deposit for keys and ID, payable within 2 weeks of starting.

Immunization Requirements: Proof of immunity to Measles and Rubella (via blood titers or vaccination records) required after offer.

Interviews will be conducted In-person.

Orientation and training will be provided.

The Nexus Staff Difference:

Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.

We offer weekly payments via ACH (Automated Clearing House).

Serving as Prime Vendors to New York State and New York City for over 10 years.

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