Receptionist

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Job description

As the Receptionist, you will be the first point of contact for clients and guests, embodying the essence of the brand. You will play a vital role in maintaining the efficiency of the office operations, managing administrative tasks, and supporting the team to ensure a smooth and organized work environment.

Client Details

This company is a renowned brand in the beauty and haircare industry, known for its commitment to sustainability, quality, and innovation. The company is deeply dedicated to creating products that not only deliver exceptional results but also respect the planet, making it a leader in eco-friendly practices within the industry.

Description

Office Management:

• Greet visitors, answer phone calls, and respond to emails professionally and courteously.
• Maintain a welcoming, clean, and organized office environment.
• Manage and order office supplies and equipment.
• Handle incoming and outgoing mail and packages.
• Create spreadsheets, manage databases, and prepare presentations.
• Manage vendor relationships, including negotiation and coordination.
• Participate in budget preparation and administration.
• Evaluate and implement office policies and procedures.
• Explore and implement initiatives to enhance sustainability efforts within the office.

Support to Management and Team:

• Provide administrative support to managers and team members as needed.
• Assist in preparing the office for visits from global top management.
• Coordinate special projects and initiatives to ensure their successful execution.

Client and Vendor Relations:

• Interact professionally with employees, clients, vendors, and partners.
• Coordinate office vendors based on organizational needs.
• Approve vendor invoices and manage related budgets.
• Assist in preparing materials for client or team meetings.
• Handle client feedback and concerns professionally, ensuring issues are resolved satisfactorily.
• Escalate complex issues to the appropriate department when necessary.
• Collaborate with other departments to provide seamless support and information sharing.

Other Duties:

• Perform additional tasks and assignments as needed.

Profile

• High school diploma or equivalent; associate's degree or relevant certification is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Exceptional organizational and time management abilities.
• Keen attention to detail and a high level of accuracy.
• Ability to work independently and collaboratively within a team.
• Interest in the beauty industry and sustainability initiatives.
• Discretion and confidentiality in handling sensitive information.

Job Offer

• Contract to hire based on performance.
• Benefits are offered day one through Aetna.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

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