Administrative Assistant

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Job description

Position Details:

Our client, a world-leading Pharmaceutical Company in New York, NY is currently looking for an Administrative Assistant I to join their expanding team.

Job Title: Administrative Assistant I / Pharma Industry / Hybrid Work

Duration: 12 months contract, extendable up to 36 months

Location: New York, NY

Hybrid Role: Onsite 2-3 days per week

Note:

The client has the right-to-hire you as a permanent employee at any time during or after the end of the contract.

You may participate in the company group medical insurance plan

Job Description:

Administrative Assistant

Summary:

Join our team as an Administrative Assistant in a hybrid role based in New York City, NY.

You will provide crucial administrative support to the US Litfulo / Cibinqo Team, ensuring smooth operations and efficient coordination of various tasks.

Responsibilities:

Provide administrative support to the US Litfulo / Cibinqo Team, including complex calendar management, travel and expense report support

Schedule and coordinate, 1:1s, department meetings, as needed some meeting management and logistics

Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems

Work closely with outside vendors, providing support when needed with meeting scheduling and office space

Manage Purchase Order's through the Ariba, also working with budget coordinator in tracking payment of invoices as requested

Support different marketing optional projects and initiatives as needed

Work closely with the Administrative Assistants with regard to coverage within the group; facilitate the overseeing of the Assistants and manage workflow

Qualifications:

Associate's degree with a minimum of 3+ years of relevant working experience

Proficient in the use of Microsoft Office products, specifically Word and Excel (experience with pivot tables and Vlookups required)

Experience with Microsoft Outlook calendar management

Excellent time management skills are required

Concur experience preferred

Budget experience preferred

Location:

This is a hybrid role in New York City, NY

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