Executive Assistant Finance and Operations

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Job description

About Us:

Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year - and builds on their strengths to help them gain skills for success. At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain's New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference!

Benefits:
For Full Time Employees Benefits/Perks:

Tuition Assistance Program

Generous paid time off (Including 5 Self-Care Days/Floating Holidays, 12 Sick Days, 15 Vacation Days, and 11 Holidays)

Healthcare Plans (Medical, Dental, Vision, and Pet Care)

403(b) Plan (GSS contributes 3% of your salary to your 403(b) plan after 3 years of service, with contributions increasing over time)

Candidates hired in this position will work in person but will have the flexibility to work a hybrid schedule when program need allows

Overview:
The Executive Assistant plans and coordinates a wide variety of administrative and other tasks to support the work of the Finance & Operations Department.

Reports To: Chief Financial Officer

Location: 305 7th Avenue NY, NY 10001

Hours: 35 Hours, Exempt

Salary: $66,181 to $73,535

Major Duties:

Schedule and coordinate meetings for the CFO & Controller

Generate all letters and correspondence for the department.

Respond & follow-up on general finance-related enquiries made by other program areas and stakeholders

Maintain a daily cash receipt record for all agency checks, distribute copies to the appropriate person(s), scan copies of checks and deposits slips to Senior Associate Accountant; and Contract Analyst.

Establish and maintain successful banking relationships and communication, including managing reporting and required documentation for all bank accounts.

Administer residents in care individual bank accounts.

Assist in gathering documentation for all agency audits as needed by the CFO & Controller

Maintain finance manuals and policy documents, including other financial recordkeeping as requested

Distribute all finance mail.

Oversee general office duties and office equipment.

Take minutes for all Finance & Operations meetings

Control Finance petty cash.

Conduct agency petty cash audits.

Assist with Agency Switchboard, mailing,

Manage Finance & Operations team reception lunch coverage on Wednesdays: from 12:30 pm to 1:30 pm. (include staff from AP/Revenue/Contract/Finance)

Assist in Executive Office functions as needed.

Qualifications:

The ideal candidate will be detail-oriented and professional, with excellent communication skills and the ability to handle a wide range of administrative and executive support tasks.

Proven experience as an Executive or Administrative Assistant with 5+ years of experience preferably supporting senior executives.

Ability to maintain confidentiality, good judgment and diplomacy.

Strong verbal and written communication skills to interact effectively, both internally and externally required.

Flexibility to adapt to changing priorities and the ability to work well under pressure.

Ability to type 50-60 wpm and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Advanced Excel experience with ability to create/modify charts, and tables of data.

High School diploma required.

Notary preferred.

Additional Information:
Good Shepherd Services is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that . We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our and , and believe in our mission. Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with.

Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services.

We are committed to providing a workplace that is accessible and accommodating to employees with disabilities. As part of our commitment to providing a barrier-free recruitment and selection process, we will provide reasonable accommodations upon request for candidates with disabilities. If you require any accommodations to participate in the hiring process, please inform us of your needs in advance. We value diversity and inclusivity in our workplace and encourage applicants of all abilities to apply.

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