Executive Assistant I

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Job description

Executive Assistant I

NY

Duration: 03 Weeks

Pay Rate: $40-$45/hr

Description:

This position is responsible for administrative support, for up to three Vice Presidents, within the Global Tax organization. It is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners.

The ideal candidate must be seasoned and experienced in handling a wide range of administrative related responsibilities including building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.

Day to day responsibilities include, but are not limited to:

" Calendar management across time zones

" Scheduling meetings with senior executives and strategic partners both internally and externally

" Preparing, reviewing, and processing expense reports, in line with company T&E policy

" Scheduling domestic and international travel as appropriate

" Administrative support for team activities and special projects

Minimum Qualifications:

" Ability to manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.

" Excellent communication skills, both written and oral; strong relationship-building, and collaborating skills across multiple band levels.

" Highly organized and solution-oriented individual with the ability to handle multiple tasks concurrently is a must.

" Proficiency and quick adoption to technology and tools (virtual meetings, travel and expense management, purchasing capabilities, etc.)

" Tactful and discrete with a mature and professional attitude to work.

" Team player who is dependable, enthusiastic, and has a positive attitude.

" Ability to remain calm under pressure, and effectively manage change upon short notice.

" Ability to respond to requests quickly and execute tasks accurately.

" Ability to think end to end around assigned projects and responsibilities.

" Ability to work under pressure, to tight deadlines and with strong attention to detail and timely follow-up.

Preferred Qualifications:

" Proficiency in MS Office applications (such as Excel and Word) preferred

" 5+ years in corporate administration functions

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