Executive Assistant II

---

Job description

Executive Assistant

Pay Rate: $38-$42/hr

Duration: 06+ Months

Description:

This assistant position is an integral part of the team and needs to be extremely proactive in anticipating and adapting

to the needs of the team. The candidate must have the ability to work well in a fast-paced engineering organization and manage multiple tasks and conflicting priorities with accuracy, flexibility, and attention to detail. Critical to the success of this position is the development of positive working relationships with a wide range of colleagues both within and outside of American Express. Additionally, this role will partner closely with the Project Manager and other EAs within the Web and Mobile Engineering Team and across other lines of business.

Responsibilities:

Proactively manage calendar appointments in multiple time zones.

Accommodating to last minute changes and urgent business needs as required.

Set the approach for how the VPs spend their time and proactively manage calendar based on this strategy, top priorities

and when they will be in office.

Actively flag and problem solve constraints such as determining delegates when attendees are unable to attend and

ensuring read-ahead materials are provided when required.

Coordinate and perform monthly activities to include, but not limited to, consolidating organization charts, distribution lists

and compiling information i.e., mid & year end feedback.

Manage the team calendar and ensure it is both up to date and accessible

Provide detailed itineraries of trips, including hotel arrangements, transfers, meetings scheduled, contact details, addresses etc.

Arrange and manage meetings, including scheduling of conference rooms, coordinating food, logistics, etc.

Assist in tracking team expenditure and monitor T&E and budget.

Assisting with recruitment for the team as needed which includes scheduling of interviews and associated tasks. - Assist in preparing select PowerPoint presentations

Perform other related projects and duties as requested.

Skills Required:

Experience in an executive assistant capacity in a fast-paced environment for large global companies - Able to anticipate well, ask the right questions before problems arise and escalate matters accordingly - Highly proficient technical skills (Microsoft Outlook, Excel, Word, Power Point)

Proficiency and experience in using macOS and Slack

Highest degree of integrity, professionalism, diplomacy, and discretion required

Capable of handling multiple tasks efficiently and meet tight deadlines

Must demonstrate good judgment and decision-making capabilities

Must be a resourceful and independent thinker

Must be a self-starter with excellent prioritization skills

Excellent verbal and written communication skills

Highly developed organizational and time management skills with careful attention to detail

Ability to prioritize and manage multiple tasks simultaneously

<!– job description page –>