Executive Assistant

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Job description

Our client, private equity firm in Midtown, Manhattan is looking to hire a Temp to Perm Executive Assistant to join the team. This position is Monday - Friday, hybrid, 3 days onsite, 2 days remote. Hours are 8:30am/9am-5:30pm. Role starts August 2024 and the temp duration is approximately three months.

Responsibilities:

• Provide office support to a group of the Investment Team (consisting of Managing Directors, Principals, Sr. Directors, Directors, Vice Presidents, Sr. Associates and Associates)
• Assist General Counsel & Chief Compliance Officer with corporate secretarial matters for internal entities
• Oversee document management and recordkeeping process
• Provide support to the Director of Office Administration
• Manage AMEX statements and receipts of our investment team, prepare and process expense reports and employee reimbursements using Concur
• Process and prepare manual reimbursements using Concur
• Arrange domestic and complex international travels (flights, cars, hotels etc.)
• Provide assistance when there are projects or special events
• Heavy calendar management
• Arrange calls, virtual and in person meetings
• Flexibility in schedule will be required based on the needs of the business
• Other office and admin work necessary to perform the job as an executive assistant
• Data entry using Deal Cloud - CRM software

Qualifications:

• 5+ years previous office experience as an administrative assistant supporting teams
• Exposure to regulatory compliance at a financial institution or transactional, litigation, or compliance paralegal or similar experience at a major law firm is a plus
• Must have a college degree
• Proficient in Microsoft Products particularly Outlook, Word, Excel, PowerPoint, Teams and Adobe
• Knowledge of operating general office equipment, such as copy, scanner video conference systems, Zoom and Microsoft Teams
• Must have the ability to work well as a team member
• Good verbal and communication skills and conduct themselves in a professional manner
• Professional appearance
• Good organizational skills a must, along with meticulous attention to detail
• Must be proactive and self-motivated, with an ability to take initiative

Compensation/Benefits:

• DOE 110K - 120K perm base + discretionary bonus, temp rate in line
• Medical, dental, vision, unlimited PTO/sick days, free lunch at the office and 401K matching

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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