Executive Assistant

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Job description

About Formation Bio

Formation Bio is a tech and AI driven pharma company differentiated by radically more efficient drug development.

Advancements in AI and drug discovery are creating more candidate drugs than the industry can progress because of the high cost and time of clinical trials. Recognizing that this development bottleneck may ultimately limit the number of new medicines that can reach patients, Formation Bio, founded in 2016 as TrialSpark Inc., has built technology platforms, processes, and capabilities to accelerate all aspects of drug development and clinical trials. Formation Bio partners, acquires, or in-licenses drugs from pharma companies, research organizations, and biotechs to develop programs past clinical proof of concept and beyond, ultimately helping to bring new medicines to patients. The company is backed by investors across pharma and tech, including a16z, Sequoia, Sanofi, Thrive Capital, Sam Altman, John Doerr, Spark Capital, SV Angel Growth, and others.

You can read more at the following links:

• Our Vision for AI in Pharma
• Our Current Drug Portfolio
• Our Technology & Platform

At Formation Bio, our values are the driving force behind our mission to revolutionize the pharma industry. Every team and individual at the company shares these same values, and every team and individual plays a key part in our mission to bring new treatments to patients faster and more efficiently.

About the Position

This Executive Assistant role will primarily support our Chief Business Officer (CBO) and the broader Business Development Team . You will be responsible for planning meetings with external subject matter experts, pharmaceutical companies, biotech companies, investors and a diverse set of strategic partners, globally. You'll anticipate and resolve administrative and operational needs before they even arise, ensuring the CBO can focus on the most critical priorities. You will become familiar with all key teams and leaders at Formation Bio to be able to coordinate seamlessly internally and externally. This position will expand over time to support multiple executives as our leadership team is growing.

Responsibilities

• Manage a range of administrative duties including coordinating multiple calendars, organizing external and internal meetings (virtual and in-person), and arranging extensive travel and accommodation
• Organize internal and external events, offsites, and conferences
• Work on ad hoc projects to support our Business Development efforts
• Improve internal processes and operations, including the exploration of how AI can make your work more efficient and scalable
• Be available "on-call" as needed (evenings and weekends for urgent matters)

About You

Key qualifications for this role include:

• Undergraduate degree or higher in a relevant discipline
• 4 years or more experience providing support to senior leadership, while navigating multiple stakeholders in a fast-paced environment; meaningful experience liaising with executive teams is required
• Extensive experience collaborating with external executive assistants
• Professional correspondence style for internal and external communications
• Well-organized, self-starter with a "can do" attitude who can juggle multiple tasks at once and take initiative to problem solve
• Ability to demonstrate tact, diplomacy, and discretion as you work across many teams and have access to confidential information
• Ability to work quickly and with a sense of urgency, without sacrificing quality
• Passion for our mission to bring new treatments to patients faster and more efficiently

We offer competitive compensation because we want to hire the best people and reward them for their contributions to our mission. We pay all employees competitively relative to the New York City market, regardless of their location. In compliance with NYC's pay transparency law and in pursuit of pay equity and fairness, we publish salary ranges for all open roles at Formation Bio. The target salary range for this role is $91,000 - $115,000.

On top of base salary, we also offer equity, generous perks, location flexibility, and comprehensive benefits - learn more about them and our compensation philosophy here .

If this range doesn't match your expectations, please still apply because we may have something else for you.

You will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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