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Executive Assistant/Personal Assisant

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Phaxis LLC

2024-11-05 09:44:33

Job location New York City, New York, United States

Job type: fulltime

Job industry: Administration

Job description

Executive Assistant/Personal Assistant to CEO

Responsibilities

Scheduling and heavy calendar management (BOTH business and personal calendars)

Acting as a "gatekeeper " for the CEO

Taking, screening, and vetting all phone calls for CEO

Produce compliance reports that facilitate the CEO's ability to effectively lead the firm

Liaison directly with various doctor's offices and medical facilities

Entering CEO's tasks into Outlook and Asana to staff and ensure that they are completed

Run various personal errands as needed

Draft slides, meeting notes and documents

Manage contacts in Outlook

Perform ad hoc projects

MUST have high regard for clients, employees, and family confidentiality

MUST be able to prioritize efficiently

Requirements

Bachelor's Degree Required

At least 4 years of proven work experience as a Personal Assistant

At least 7 years of relevant experience supporting high level executives

Fluency in Spanish required

Proficient in Microsoft Office suite

Well-organized, detail-oriented, ability to multi-task with great follow-up skills

Strong interpersonal and written and verbal communication skills

Experience in managing multiple priorities, administrative coordination, and logistics

Must be able to work flexible extended hours some evenings and weekends

Commitment to confidentiality required

Attendance is crucial in this role

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