Personal Assistant to the CEO (Part-Time)

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Job description

The CEO of a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants part-time. This is a great internship-style opportunity that is ongoing to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.

Responsibilities

Manage both personal and professional tasks, which include reservations, appointments, and any household needs

Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services.

Organize agendas, manage calendar and plan events while prioritizing competing demands

Prioritize and manage multiple projects simultaneously, maintaining diligent track of project timelines and deadlines

Conduct thorough research on various topics as needed, providing detailed reports and actionable insights to support the CEO's initiatives

Handle contract negotiations with third-party vendors, ensuring favorable terms and agreements

Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing

Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.

Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines

Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates

Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track

Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms

Additional Personal / Creative / Executive Assistant duties as needed

Requirements

Incoming Freshman of Sophomore pursuing a Bachelor's Degree from an accredited university

Must be able to provide SAT and/or ACT scores in order to be considered

Ability to provide clear and concise oral and written communication

A self-starter who is eager, optimistic, and has a "no task too small" mindset

Must be able to work 10-15 hours per week

Pays $39/ hour

Visa sponsorship available

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