Receptionist / Floater

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Job description

Our client, a leading Asset Management Firm is looking to hire a Receptionist for their New York City Office.

Position: Receptionist

Location: NYC

Mode: Onsite

Temp to Perm (6 months)

Specific responsibilities include:

Greet and properly direct all clients and guests. Be responsive to client's needs upon arrival.

Answer a multi-line telephone and give appropriate information to callers or route calls to appropriate party while demonstrating professional telephone etiquette.

Manage multiple conference room, and guest space calendars.

Register all guests and clients properly with the building security system.

Order, prepare, and clean up catering as necessary for client meetings.

Prepare purchase orders for a variety of office supplies from multiple vendors. Keep accurate inventory of items needed.

Order, track, and confirm receipt of messenger services and other mailings.

Coordinate with administrative staff and premises department to maintain the appearance of the reception area, conference rooms, pantries, and restrooms.

Complete special projects for management as needed.

Order and stock multiple pantries using current vendors and established par levels.

Set-up and clean up beverage and catering service in conference rooms.

Organize multiple storage rooms and closets. This task may require the ability to lift up to 40lbs.

Maintain stock of restroom supplies and coordinate stocking rooms with porters.

Assist and maintain toner supply program.

Assist in copy room organization when needed.

Register all guests and clients properly with the building security system.

Cross train at Reception and provide back-up phone support when needed.

Greet and direct guests and vendors.

Prepare vendor payment requests.

SKILLS & EXPERIENCE REQUIRED:

• Bachelor's degree with 1-2 years of related experience.

• Strong knowledge of MS Office, including Outlook, Word, Excel, and Power Point.

• Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity

• Strong customer service skills a must

• Must successfully pass a background check

Duration: 6 months temp to perm

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