Technology Group Lead Administrative Assistant

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Job description

We are seeking an experienced Administrative Assistant to support IT executives within the IT Strategy & Governance department. This is a key role for a candidate with a minimum of 5 years of administrative support experience in a fast-paced environment, preferably within financial services. The ideal candidate will possess a keen sense of urgency, the ability to prioritize effectively, and a positive, can-do attitude with strong attention to detail.

Client Details

This organization is a leading global financial services company known for its comprehensive range of banking and investment solutions. With a strong presence in various markets, it focuses on delivering innovative financial products and services to clients, including corporations, institutions, and governments. The company emphasizes client relationships and teamwork, fostering a collaborative culture to achieve strategic objectives. Its commitment to sustainability and responsible business practices further distinguishes it in the industry.

Description

• Manage complex calendars, scheduling internal and external meetings, while proactively resolving conflicts and ensuring efficient communication.
• Serve as a gatekeeper to executives, optimizing their schedules for maximum productivity.
• Liaise with other administrative assistants to coordinate collaborative meetings and provide backup support when needed.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Manage expense reporting and reimbursement processes, ensuring compliance with company policies.
• Support and coordinate special projects and initiatives, collaborating with cross-functional teams.
• Organize events and team meetings, including off-sites and on-sites.
• Handle ad hoc projects as required.
• Maintain confidentiality regarding all sensitive and confidential information.

Profile

• Minimum of 5 years of administrative assistance experience.
• Proven ability to take initiative, set priorities, and exercise strong judgment.
• Exceptional organizational and time management skills, with the capacity to effectively prioritize tasks and meet deadlines.
• Highly proficient in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Teams, as well as WebEx or similar video conferencing tools.
• Experience with Concur or similar platforms for travel and expense management.
• Superior written and verbal communication skills.
• Ability to proactively close loops and take initiative.
• Capable of handling sensitive and confidential information with discretion and professionalism.
• Collaborative mindset and strong teamwork skills.

Required Skills:

• Administrative Support
• Financial Services Experience
• Time Management
• Microsoft Excel
• Microsoft Office Suite

Additional Skills:

• Scheduling
• Video Conferencing (WebEx)
• Travel Arrangements
• Microsoft PowerPoint
• Excellent Written and Verbal Communication Skills
• Governance Knowledge

Job Offer

• Competitive compensation for a fully remote role.
• Benefits are offered day one through Aetna (health, vision, dental).
• Contract role going until May, 2025.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

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