Bookkeeping, Accounting and Auditing Clerks

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Job description

1. Oversee LGU Claim email box to log Legislative claims ($20K value and under) received to ensure the receival date (MIR) is captured timely and claims are logged for processing within the OCFS Contract Management System (CMS). This task will ensure all Leg claims are received and processed timely.

2. Log and audit hard copy claims for Legislative Grants and Program area service claims. The task includes the review of invoices, payroll records, and various proofs of payments. Comparing claim documents to the contract to make sure expenses are for approved items.

3. Process electronic claims for multiple program areas within CMS to ensure the claim request moves forward to the Contract Manager for sign off.

4. Resolve coding entry errors within the Statewide Financial System (SFS) as needed to support claim processing.

5. Initiate purchase order documents (POs) for contracts when requested by the contract manager.

6. Prepare adjustment/rejection claim letters when insufficient backup financial documentation is provided to support a payment request. The letter acts as formal notification of the claim change and provides direction to the impacted organization so they can correct the errors and resubmit a new claim.

7. Other tasks as assigned.

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