Administrative Assistant III

---

Job description

On-Board Administrative is hiring a Administrative Assistant III

For immediate consideration please send your resume to

Subject Line: Position Title and State you are Located

About Us:

On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.

Position Details:

Position Type: Contract

Job Location: Rochester, NY

Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance

Compensation: $30-31 /hour

The Responsibilities

• Provide administrative support to R&D leadership in Rochester, NY

• Serve as key R&D point of contact for other departments and stakeholders within .

• Communicate with external partners, senior leaders and department employees - communicate verbally or in writing with a high level of confidentiality.

• Manage complex travel plans, visas, passports, calendar, scheduling and subsequent expense reports with multiple currencies.

• Facilitate and help visitors with travel / hotel arrangements

• Provide meeting coordination support including catering for small and large meetings

• Order and maintain office supplies, equipment and manage expense reporting

• Place purchase orders in support of R&D team in Ariba.

• Receive invoices for processing by Accounts Payable

• Monitor, follow-up and resolve invoices that require additional information to process.

• Multi-task and manage through issues proactively. Provide appropriate information to contacts (handle questions, issues and follow ups)

• Process incoming and outgoing mail

• Perform other related general office management duties to organize and coordinate operations and procedures as assigned.

The Individual:

• 8+ years of office management or administrative experience

• Experience planning meetings both large and small.

• Experience with Microsoft Office Applications (Word, Powerpoint, Outlook, Excel)

• Office manager experience within a corporate setting

• Previous experience supporting senior leaders

Qualifications:

Job Description Summary

Senior Administrative Assistant supporting R&D leadership in Rochester, NY

The Opportunity

We are seeking a dynamic, multi-talented Senior Administrative Assistant for our R&D Center located in Rochester, NY. If you enjoy a high level of ownership, accountability and variety of responsibilities, this is the role for you.

The role will be a key partner to R&D leadership by handling complex and diverse administrative duties. These include interaction with senior leaders and other executive contacts both within and outside QuidelOrtho, as well as exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgement. This role will support multiple R&D functions and will require a strong customer (internal and external) excellence and customer satisfaction mindset.

Preferred Qualifications:

• Experience working with complex calendars and travel requirements

• Previous experience creating and processing Purchase Orders in Ariba

• Experience working with ambiguity and determine best path forward independently

• Experience working with high degree of responsiveness of requests and act with a sense of urgency

• A passion to win and desire to take on additional tasks.

Apply Today!

On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.

The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board's Mission is to provide "Flexible Service by applying the talents of our people, work processes and technology to meet our clients' expectations in a Safe, Responsible and Dependable manner."

On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.

(phone number removed)

<!– job description page –>