Administrative Assistant

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Job description

The Responsibilities

• Provide administrative support to R&D leadership in Rochester, NY

• Serve as key R&D point of contact for other departments and stakeholders .

• Communicate with external partners, senior leaders and department employees - communicate verbally or in writing with a high level of confidentiality.

• Manage complex travel plans, visas, passports, calendar, scheduling and subsequent expense reports with multiple currencies.

• Facilitate and help visitors with travel / hotel arrangements

• Provide meeting coordination support including catering for small and large meetings

• Order and maintain office supplies, equipment and manage expense reporting

• Place purchase orders in support of R&D team in Ariba.

• Receive invoices for processing by Accounts Payable

• Monitor, follow-up and resolve invoices that require additional information to process.

• Multi-task and manage through issues proactively. Provide appropriate information to contacts (handle questions, issues and follow ups)

• Process incoming and outgoing mail

• Perform other related general office management duties to organize and coordinate operations and procedures as assigned.

The Individual:

• 8+ years of office management or administrative experience

• Experience planning meetings both large and small.

• Experience with Microsoft Office Applications (Word, Powerpoint, Outlook, Excel)

• Office manager experience within a corporate setting

• Previous experience supporting senior leaders

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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