Site Coordinator / Administrative Assistant

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Job description

Job Title: Site Coordinator / Administrative Assistant

Location: Chapel Hill, NC, 27514

Contract

Primary Function of Position: An integral part of the organization providing administrative support to the site. He or she acts as a liaison between Management and operating departments to ensure high standards of the organization are met. The successful candidate will project a warm, competent, and professional attitude and image to all he or she comes in contact with - both internally and customer facing. He or she must be proactive, resourceful, and efficient displaying a high level of professionalism and confidentiality at all times.

Roles & Responsibilities:

• Provide site support in office management and administrative services

• Coordinate services and appointments for 3rd party vendors, e.g. meals, events, maintenance, facility and operation related tasks

• Manage office supply inventory including refreshments to ensure availability of needed supplies within budget

• Assist in purchasing of indirect materials in accordance with purchasing policies

• Lead planner for Office social events and catering services

• Assist visitors and or coordinate on-site interviews with candidates

• Assist in Onboarding new hires with badges, cubicle set ups ( including IT equipment)

• Liaison with property manager, third party service providers,

• Coordinate site specific projects related to facilities, improvements

• Assists with data entry as assigned

• Assists with administrative duties as assigned

• First point of contact for visitors, monitors main production entryway

• Acts as the primary point of contact with workplace services group to ensure facilities contracts are executed appropriately (cleaning service, food/beverage service, etc.)

• Special projects & other duties as assigned.

Skills, Experience, Education, & Training:

• Minimum High School diploma

• Excellent organizational, time management, writing and communication skills

• Demonstrated knowledge and expertise in basic computer skills including MS office products (Word, Excel, Outlook, PowerPoint)

• Exceptional attention to detail

• Ability to think through and solve problems and exhibit good judgment with clients, vendors, and staff

• Demonstrated knowledge of professional office procedure and etiquette

• Adeptness to multi-task and follow up

• Capable to work independently as well as in a team. Resourceful and creative self-starter

• Ability to establish and maintain effective working relationships with employees and officials; ability to communicate effectively orally and in writing

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