AP Specialist

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Job description

Position Summary:
Amerit Fleet Solutions, one of the leading Fleet Maintenance companies in the U.S., is seeking an experienced Accounts Payable Specialist to provide support to the Amerit VFM team, including but not limited to processing invoices against PO's, invoice issue resolution and working closely with our chosen vendors. Communicating frequently with all stakeholders while working with Vendors to ensure timely repairs and submission of repair documentation.

What's in it for you? Full Benefits within 30 days! Includes medical, dental, vision, prescription drug coverage, paid vacation, holidays, and sick time, 401K, flexible spending accounts, life insurance, disability insurance, growth opportunities, and more!

Essential Duties & Responsibilities:

Monitor and analyze all opportunities to reduce waste and improve efficiencies.

Plan daily 3rd party services to manage workload.

Initiates, cultivates and maintains strong relationships with vendors and the Amerit customers they support.

Perform administrative functions; scanner downloads, repair order maintenance and compliance documentation.

Communicate with VFM Team Leader to ensure operation's and company's needs are met.

Record the appropriate information regarding unit/vehicle into computer system for work order.

Provide trustworthy feedback and support to the VFM team

Build long-term relationships with Amerit customers.

Comply with all applicable laws/regulations, as well as company policies/procedures.

Process all incoming purchase order and non-purchase order invoices; verify for multi-field environment.

Interact with internal business partners to answer questions and resolve billing discrepancies.

Reconcile processed work by verifying entries and comparing system reports to balances.

Respond to vendor inquiries and take proper action on past due billings.

Verify vendor accounts by reconciling monthly statements and related transactions.

Protect organization's value by keeping information confidential.

Participate in educational opportunities to update job understanding

Perform filing and other duties as assigned

Communicate with clients, managers, and techs via phone, text, and email.

Communicate work orders and observe workflow progress on shop to ensure work is completed to specified requirements in a timely manner.

Make outbound calls to schedule service with customers.

Key Competencies and Education:

5+ years' experience in accounts payable with general ledger accounting experience.

Solid understanding of basic bookkeeping and accounts payable principles.

Hands-on experience with spreadsheets and proprietary software.

Proficiency in English and in MS Office.

Customer service orientation and negotiation skills.

High degree of accuracy and attention to detail and desire for continuous improvement and learning.

A positive and professional attitude

Parts or auto industry experience preferred, but not required

Familiarity with key vehicle parts

Ability to update and interact in fleet system

Excellent written and verbal communication skills (documentation, communication with peers, supervisors, etc.)

Ability to follow instructions and complete required training

Strong computer skills/phone/customer service/leadership and interpersonal skills

Must be multi-tasked oriented

Experience in customer support is a plus

Time management and planning skills

Are you ready to advance your career with Amerit Fleet Solutions? Apply Today!

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