Executive Assistant I

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Job description

The Fountain Group is currently seeking an Executive Assistant for a prominent client of ours. This position is located in Charlotte, NC. Details for the position are as follows:

Job Description:

Pay: $25-32.52/hour to start!

Assignment Length: 12 months with possibility of extension or conversion based on performance & budget.

Shift: Monday - Friday, standard shift - HYBRID ROLE (2-3 days onsite)

Responsibilities include:

Provide administrative support to senior leadership team members and maintaining day-to-day operations of the facility and ensuring resources and supplies are maintained.

Ensure the leaders' schedules progress smoothly, commitments and deadlines are met, and all meetings, reviews and conferences are organized effectively.

Proactively support the leader and team by independently handling all assigned duties, taking direction from and balancing the needs of staff members.

Facility/Office management, ensuring the office is well maintained by engaging facilities, equipment and supplies, coordinating repairs and maintenance services.

Interact with employees, clients, vendors and stakeholders in a professional efficient manner.

Effectively use computer and company software programs with strong emphasis on Microsoft word, PowerPoint, Excel, and Outlook.

Planning and creating meetings and managing busy and complex calendars.

Arranging complex travel plans and events and prepare/reconcile T&E and Purchase card reports.

Process invoices and ensure timely vendor payments.

Perform other duties and/or special projects as needed.

Qualifications:

HS Diploma/GED REQUIRED.

3+ years of executive level administrative experience, working with senior level executives within and outside the company as well as with clients, vendors, visitors, etc.

2+ years of experience preparing PowerPoint presentations with varying levels of complexity, and advanced usage of MS Office.

1+ years of office/facility operations management.

Experience utilizing advanced meeting tools, such as Teams, and collaboration tools such as SharePoint.

If you are interested in hearing more about the position, please respond to this posting with your resume attached or contact me at (phone number removed).

Please forward this email to any friends or colleagues as we do offer a Referral Bonus for any candidate who is hired and still gainfully employed after 30 days.

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