Accounts Payable Specialist

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Job description

Job Title: Accounts Payable Specialist

Location: Durham, NC, 27703

Job Duration: 3 Months (with Possible Extension)

Shift: Mon - Fri (8:00 AM - 5:00 PM)

Job Responsibilities:

Performs 3-way (goods) and 2 way (services) invoice matching to assure correct expense line application and budget alignment as specified on purchase orders. Performs standardized controls, including check matching, to assure remittance accuracy. Works with vendors, departments, and other personnel to analyze past dues, credit/rebills, unapplied cash and refunds. Analyzes "out of balance" invoices and creates cost messages for resolution. Processes check requests and/or non-PO documents. Audits support documentation and approval signatures accordingly.

Uses state guidelines to determine sales and use tax accruals and foreign vendor withholding. Identifies vendor's incorporated status and processes goods and services accordingly for purposes of 1099 reportable income. Works with purchasing to assure accurate income codes are reflected in the vendor master database. Participates in year end 1099 analysis and mailing.

Works with auditors to demonstrate procedures, provide case samples and reply to findings. Elevates compliance gaps for evaluation of changes or additional controls. Prepares affidavits for completion by vendors/employees for re-issuance of lost or damaged checks. Responds to vendors and departments with invoice status and payment information.

Analyzes vendor accounts to identify unapplied cash and assure application within 90 days. Prepares and submits refund requests to vendors when applicable. Responds to over-payment auditors with documentation which validates credit balances, benefits the Health Care System, and prevents financial losses resulting from credit balance claims.

Compiles, formats, or analyzes a variety of accounting reports including EDI 810 daily report analysis, monthly RNI (Received, Not Invoiced) analysis, and periodic duplicate payment analysis. Utilizes office support software packages for scanning and verification of invoices and attaches URL images to system invoice entries.

Participates in system upgrades, testing and implementations of new functions or software. Writes procedural documents. Trains new internal and external staff and participates in mentoring until proficiency is achieved.

Performs support duties as assigned such as check matching, mail distribution, preparation of check printing audit logs, check mailing and filing.

Required Skills & Experience:

Two (2) years of experience in an accounting or financial support role.

Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.

Must be able to follow standard filing procedures.

Ability to type 60-65 wpm.

Ability to 10-key by touch.

Ability to interact with employees and vendors in a professional manner.

Education:

High School Diploma or GED.

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