Administrative Assistant

---

Job description

Overview:
RTI International (RTI) is both a global research institute and a leading international development organization. We combine these powerful capabilities with those of our partners to co-create smart, shared solutions for a more prosperous, equitable, and resilient world. Based in North Carolina, USA, RTI is one of the top implementing partners of projects funded through the U.S. Agency for International Development (USAID). A commitment to making meaningful change energizes our 6,000 staff who deliver results across eight international development sectors and in more than 80 countries.

RTI International is seeking an Administrative Assistant to perform clerical, administrative, and general office duties in support of management and/or department activities.

Responsibilities:
- Perform clerical, administrative, and general office duties that may include data entry, record and file maintenance, photocopying and scanning, scheduling meetings, making travel arrangements, requisitioning supplies, submitting work requests, mail distribution, and reception.

- Perform literature searches and other internet queries.

- Operate and maintain office equipment.

- Reserve and operate video and audio conferencing equipment.

- Attend meetings to record and produce minutes.

- Secure and manage RTI resources using online tools and other mechanisms.

- Use various document software (e.g. Microsoft Word, Excel, PowerPoint, Publisher, Visio) to create professional quality documents.

- May assist hiring managers with recruiting activities.

- Demonstrate basic knowledge of department, unit and institute organization, operations and procedures in daily activities.

- Act as a liaison for staff, routinely working with the offices of Accounting, Payroll, Purchasing, and the office of Research Contracts.

Qualifications:
High School Diploma and 2 years of experience.

Skills & Abilities:

- Excellent knowledge of MS Word, Outlook, PowerPoint, Excel

- Ability to manage multiple priorities

- Ability to tactfully communicate with various levels of the organization to request or provide information.

- Ability to work well with others

- Ability to listen and communicate well both verbally and in writing

- Ability to work independently

- Attention to detail and accuracy

- Ability to obtain proper security clearances as noted by contracts

Specialist Skills:

- Oracle HCM experience strongly preferred

- Oracle ERP preferred

- Project coordination strongly preferred

- Excellent Microsoft 365 skills including Excel, Word, PowerPoint, Teams, and OneNote

- Data Gathering and Reporting

- Presentation Development

- Data Management

- Document and Records Management

- Project Support

- Microsoft Office

- Typing

Capabilities:

- Digital Agility

- Organizational Knowledge

- Impact Management

- Proactive

- Customer-Centricity

- People-Centricity

- Personal Initiative

- Time Management

- Communicating Effectively

- Detail Attentive

EEO & Pay Equity Statements:
For San Francisco, CA USA Job Postings Only: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Further information is available

RTI accepts applications to our job openings from candidates with criminal histories or conviction records in accordance with all applicable laws, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

The anticipated pay range for this role is listed below. Our pay ranges represent national averages and may vary by location as a geographic differential may be applied to some locations within the United States. RTI considers multiple factors when making an offer including, for example: established salary range, internal budget, business needs, and education and years of work experience possessed by the applicant. Further, salary is merely one element to our offer.

At RTI, we demonstrate our commitment to rewarding individual and team achievement through a total rewards package. This package includes (among other things) a competitive base salary, a generous paid time off policy, merit based annual increases, bonus opportunities and a robust recognition program. Other benefits include a competitive range of insurance plans (including health, dental, life, and short-term and long-term disability), access to a retirement savings program such as a 401(k) plan, paid parental leave for all parents, financial assistance with adoption expenses or infertility treatments, financial reimbursement for education and developmental opportunities, an employee assistance program, and numerous other offerings to support a healthy work-life balance.

Hiring Salary Range:
$40,000-$50,000

<!– job description page –>