Business Office Manager

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Job description

Overview:
This position must provide the overall daily functional accounting, communications and documentation requirements of the Assisted Living Community financial and personnel records while insuring confidentiality of all resident's and personnel records. This position will respond and act in the absence of the Administrator/ Executive Director.

Responsibilities:
Cost of Care:

Pre-Admission financial verification and explainations to responsible part/resident of the process for payments

PFR

Adding new admissions

Updating as payments/rate increases are made

Updating comment section

Removing residents that are discharged

Invoices

Annual 3% Increase

Deposits

Preparing and reconciling accounts

Uploading Information into Filezilla

Schedule responsible party meetings regarding past due acounts

Past due payment agreement form

Small Claims Court

Social Security Audit point of contact

Department of Social Servces Medicaid Specialist point of contact

Updating DSS with anual FL-2 and any other information pertaining to SA/Medicaid

Point of Contact for TA Receivables Representative

Submit refund request within 24 hours of discharge

Personal Funds:

Review with responsible party/resident at admission and obtain permission to manage personal funds

Reconciling monthly bank statement

Balancing Personal Funds Monthly

Replinish cash on hand and balance cash on hand weekly with Receptionist

Payroll:

Add new hires in Replicon

Remove Terminated employees

Daily correction of punches

Submit payroll

Managing daily budgeted hours-reporting to Administrator daily the reasons for being over budgeted hours

Submit daily corrected punch report to Reginal and Administrator

Payroll changes

Point of Contact fot VSC Payroll Representative

ESC Claims

Submit administrator approved vacation request to VSC Payroll Representative and add final approved vacation days to employees payroll

FMLA

Qualifications:

Must possess a High School Diploma or GED- Prefer some College and/or clerical experience

Must be able to read, write, understand and follow directions

Must possess good written and verbal communication skills

Must possess good computer skills and be able to work with Microsoft office, including development of excel spreadsheets

Must possess good financial understanding of Accounts Receivables/Payables, balancing checkbooks, etc

Must possess good Human Resource understanding

Must possess proven Customer Service skills and experience

Must have a clear SBI and DMV record and maintain them during period of employment

Must not have substantiated findings on the NC Health Care Personnel Registry

Must possess knowledge of or be willing to learn the NC DHSR Adult Care Home Rules and Regulations

Must possess or be willing to obtain NC Adult Care Home Medication Aide Certification within 90 days of hire

Must be CPR certified or obtain within 90 days of hire

Must have a valid NC Driver's License.

Must have had at least 8 years of driving experience, as this is a requirement of company's liability insurance carrier.

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