Executive Assistant - Enterprise & Data Analytics

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Job description

Overview:
As Executive Assistant, you will be member of the bank's Enterprise Data & Analytics organization. This position performs critical administrative duties at an advanced level of complexity for the Chief Data & Analytics Officer and the corresponding department. Additionally, the assistant represents the executive and serves as the main point of contact, interfacing with stakeholders, associates, and third parties. This role coordinates scheduling and resolves issues to maximize leadership time and efforts. Lastly, the assistant is responsible for reporting, file maintenance, logistics, and administrative duties that serve the effectiveness of the executive leadership team.

Responsibilities:
Support - Responsible for complex assistance and support, assessing and resolving issues that affect executive performance. Maintains in-depth knowledge of company operations, policies, and procedures to solve challenges before they escalate. Manages highly confidential and critical projects to allow executive focus on high-priority items.

Documentation - Prepares and maintains a variety of records, performs activities including faxing, copying, and filing. Provides financial and business data management. Compiles information and utilizes reports to bring key factors to executive attention.

Scheduling - Manages executive calendar on a daily and weekly basis to ensure focus on the highest priority and impact areas. Coordinates all planning and preparation aspects of meetings, travel plans, and other events, arranging necessary logistics and materials.

Communication - Manages incoming and outgoing communications. Collaborates successfully with management and associates in completion of daily administration duties. Acts as a liaison to stakeholders, associates, and third parties on the executive's behalf.

Qualifications:
Bachelor's Degree and 1 years of experience in advanced administrative support.

OR

High School Diploma or GED and 5 years of experience in advanced administrative support.

Additional Requirements:

Minimum of 10 years of administrative support experience.

Experience providing calendar support for senior leaders.

Experience organizing events (ie. all hands meetings, etc).

Experience managing expenses reports, etc.

Experience supporting multiple leaders.

Communication skills - interpersonal

Proven prioritization skills.

Organization skills.

Detail oriented.

Preferred Qualifications:

Financial Services industry experience.

Project management/ support experience.

First Citizens benefits programs are designed to meet our associates where they are in life. Full-time associates (20+ hours) are offered a comprehensive benefits program, with customized offerings, including those designed to support families, however defined. More information regarding our benefits offerings can be found here: (url removed).

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