HQA - Executive Assistant

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Job description

Overview:

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple - "To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience."

We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.

Job Summary

This position performs critical administrative duties at an advanced complexity level for the Swissport executive team. Incumbent represents the executive and serves as the main point of contact, interfacing with stakeholders, associates, and third parties. Coordinates scheduling and resolves issues to maximize leadership time and efforts. Responsible for reporting, file maintenance, logistics, and administrative duties that serve the effectiveness of the executive leadership team.

Job Responsibilities

This position performs critical administrative duties at an advanced complexity level for an executive and their corresponding department

Represents the executive and serves as the main point of contact, interfacing with stakeholders, associates, and third parties

Coordinates scheduling and resolves issues to maximize leadership time and efforts

Responsible for reporting, file maintenance, logistics, and administrative duties that serve the effectiveness of the executive leadership team

Support - Responsible for complex assistance and support, assessing and resolving issues that affect executive performance

Maintains in-depth knowledge of company operations, policies, and procedures to solve challenges before they escalate

Manages highly confidential and critical projects to allow executive focus on high-priority items

Documentation - Prepares and maintains a variety of records, performs activities including faxing, copying, and filing

Provides financial and business data management

Compiles information and utilizes reports to bring key factors to executive attention

Scheduling - Manages executive calendar on a daily and weekly basis to ensure focus on the highest priority and impact areas

Coordinates all planning and preparation aspects of meetings, travel plans, and other events, arranging necessary logistics and materials

Communication - Manages incoming and outgoing communications

Collaborates successfully with management and associates in completion of daily administration duties

Acts as a liaison to stakeholders, associates, and third parties on the executive's behalf

Qualifications and Competencies

Minimum five (5) years' experience as an Executive Assistant supporting multiple executive leaders

Advanced Microsoft skills

Strong attention to detail and confidentiality

Capable of managing multiple tasks and priorities while working with colleagues in multiple time zones

Demonstrated success with and oral communications

Ability to work independently and collaboratively in a fast-paces, dynamic environment

Possess excellent critical thinking, analytical processing, and risk mitigation skills

Travel:

Able to travel up to 15% to support job responsibilities.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Equal Employment Opportunity Statement

Swissport as an equal opportunity employer bases its hiring decisions on the business need and the best qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category. Candidates who are offered employment may be subject to a criminal record and other background checks as permitted or required by company policy or applicable law.

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