Project Manager (Hyland OnBase) :: REMOTE

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Job description

Ark Solutions Inc is looking for Project Manager!

Position: Project Manager

Location: REMOTE

Duration: 6+ Months and possibility of extension

Description:

The Project Manager will lead the implementation of the Hyland OnBase document management system across 13 state operated healthcare facilities, ensuring seamless integration with the Epic EHR system.

The Project Manager will lead the implementation of the Hyland OnBase document management system across 13 state operated healthcare facilities, ensuring seamless integration with the Epic EHR system. The ideal candidate will have experience managing large-scale IT projects in healthcare settings, particularly in document management and EHR integration, while adhering to regulatory and compliance standards. The Project Manager oversees the implementation and integration of third-party applications as part of Epic EHR implementation program. This role will involve working closely with cross-functional teams, facility stakeholders, vendors, and state regulatory bodies to ensure the successful delivery of the project. Reports to the EHR PMO Manager and EHR Program Director.

Day-to-day Responsibilities:

Management Responsibilities:

Work closely with the EHR Program Director, EHR PMO Manager, Application Manager, and other project managers to coordinate activities.

Ensure coordination and communication between the Office of the State Chief Information Officer (CIO), Department of Information Technology, and the Enterprise Project Management Office (EPMO)

Must have 7-years' experience implementing Hyland OnBase for Large Healthcare Organizations which includes Inpatient and Ambulatory:

Hyland OnBase Integration to the Epic EHR Modules (Cadence, Prelude, CareLink, MyChart, Resolute)

Understanding of Pre-visit Documentation Management, Registration, Clinical Records, Hospital and Professional Billing Services

Demonstrate experience reviewing manual clinical and business workflows and translating into future state standardize electronic workflows.

Experience with HL7/API Interfaces and third-party e-faxing software

Knowledge of end user scanning devices

Experience with other Health Information Technology (HIT) projects with an emphasis on clinical information systems, and healthcare application interoperability

Knowledge of relevant privacy regulations such as The Privacy Act, Freedom of Information Act and HIPPA law and 42 CFR Part 2

Experience in behavioral health-based setting preferred

Highly proficient knowledge of PMI standards for project management is required, experience with Waterfall and Agile methodologies preferred

Develop and maintain integrated project plans according to IT project management methodology; must have experience with Microsoft Project, MS SharePoint, and MS Visio

Maintain the scope, schedule, and quality of the project in their specific application areas

Must have In-depth knowledge of IT project management, IT project budgeting, costing, QA methodologies, processes, and standards

Familiarly with IT procurements and vendor/contract management

Advise and coach team members by providing guidance on project issues, key success factors of the project, and lessons learned

Set clear expectations for team members

Organize resources within the organization

Identify and manage issues and risks, assuring appropriate resolution/escalation and mitigation strategies are documented, and status tracked

Core responsibilities:

Guide workflow designs, system build and test, and analyze other technical issues associated with various vendor applications

Serve as a liaison between organizational needs, third-party vendor staff, and Epic implementation staff

Work with Epic representatives, third-party vendor staff, organization, and end users to ensure the system meets the organization's business needs regarding the project deliverables and timelines.

Oversee data migration from legacy systems to OnBase, ensuring data integrity, security, and regulatory compliance throughout the process

Develop an understanding of operational needs to help set the direction for the organization's workflows with the vendor

Develop project plans and project artifacts

Develop and maintain MS Project Schedules and budgets

Assist as a stakeholder support liaison for their applications areas assigned

Identify issues and work with the team to troubleshoot

Maintain regular communication with Epic and third-party vendor staff representatives, including participating in weekly project team meetings

Participate in the coordinating of training for end users

Support Epic and third-party vendors with coordination of system and end user testing.

Review the status of projects and issues on an ongoing basis with leadership.

Hold weekly communications with team members to discuss the status of deliverables, shared issues, end user concerns, budget, and upcoming milestones

Develop reports for executive management review, and effectively communicate project status and deliverables to leadership

Must have strong conflict resolution and management, excellent creative thinking and problem-solving skills, attention to detail, analytical thinking, and organization skills

Experience:

7+ years of project management experience in healthcare IT, with a strong focus on document management systems and EHR integrations.

Proven experience managing large-scale, multi-site implementations, preferably in a state or large public health system.

Certifications:

Certified in OnBase Workflow Administrator Professional, or OnBase Administrator Professional

PMP (Project Management Professional) or other relevant project management certification.

Education:

Bachelor's degree in information technology, Healthcare Administration, Project Management, or a related field. Master's degree preferred.

Skills
Required / Desired
Experience

Epic implementation or operations support experience.
Required
5 Years

Experience with Health Information Technology (HIT) projects with an emphasis on clinical information systems and healthcare application
Required
5 Years

Develop and maintain project plans according to IT project management methodology; must be familiar with Microsoft Project
Required
5 Years

Highly proficient knowledge of PMI standards for project management is required, experience with Waterfall and Agile methodologies preferred
Desired
5 Years

Certified in OnBase Workflow Administrator Professional, or OnBase Administrator Professional
Required

Project management experience in healthcare IT, with a strong focus on document management systems and EHR integrations.
Required
7 Years

Hyland OnBase Implementation Experience
Required
7 Years

Familiarity with HL7 standards and e-faxing software
Required
5 Years

Knowledge of Epic EHR System (Cadence, Prelude, CareLink, MyChart, Resolute)
Required
5 Years

Knowledge of Pre-visit Documentation Management, Registration, Clinical Records, Hospital and Professional Billing Services
Required
5 Years

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