Payroll Adminstrator

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Job description

Position Overview: The Payroll Administrator will be responsible for overseeing the payroll function, ensuring all employees are paid accurately and on time. This role involves managing payroll processes, maintaining payroll records, and ensuring compliance with all applicable laws and regulations. The Payroll Administrator will also be responsible for resolving payroll issues and providing support to employees regarding payroll matters. You will work closely with HR team members, management, and other teams to ensure the proper payroll practices are in place for the company.

Key Responsibilities

• Payroll Processing: Administer and process semi-monthly and bi-weekly payroll for all employees, ensuring accuracy and adherence to company policies and legal requirements including new hires, terminations, changes to pay rates, bonuses or other special payments. Processes payroll transactions including benefits, garnishments, taxes, and other deductions. Review and verify payroll data, including timekeeping records, wage calculations, and deductions.
• Record Maintenance: Maintain accurate and up-to-date payroll records, including timekeeping data, payroll deductions, benefits, and tax withholdings. Maintains or oversees the maintenance of employee records.
• Reporting & Compliance: Generate, review and distribute payroll reports to management and accounting as required. Oversee payroll tax reporting and compliance, including year-end activities (W-2s and 1099s). Ensure payroll processing complies with federal, state, and local wage and hour laws, tax regulations, and company policies. Stay updated on changes in payroll laws and regulations and implement necessary changes to payroll processes.
• Issue Resolution: Address and resolve complex employee payroll issues, inquiries, and discrepancies promptly and professionally related to payroll.
• Audits & Payroll-Related Projects: Prepare for and participate in payroll audits to ensure accuracy and compliance. Assist with payroll-related projects working independently with limited supervision as needed.
• System Maintenance: Update and maintain payroll software/system to ensure data integrity and identifies and recommends changes to payroll software, systems, and procedures as well as assisting in the implementation process of software/ system updates/changes. This includes keeping profiles and access permissions to date.
• Process Documentation: Oversee documenting payroll SOPs and maintaining all current processes for a successful distribution of payroll.
• Collaboration & Support: Work closely with HR, Finance, and other departments to coordinate and improve payroll processes, support employee onboarding and offboarding, and assist with benefits administration as it relates to payroll. Coaching and reviewing the work as needed of the HR Coordinator on Payroll related items.

Required Qualifications:

• Bachelor's degree in Accounting, Business Administration, Finance, Human Resources, or related field (or equivalent work experience).
• Minimum of 3 years of experience in payroll administration or processing
• Certified Payroll Professional (CPP) certification is a plus.

Key Skills/Competencies

• Technical Proficiency: Proficiency in payroll software and systems (e.g., ADP, Workday, or other similar systems) and Microsoft Office Suite, especially Excel.
• Knowledge of Regulations: Strong understanding of federal, state, and local payroll tax regulations and wage and hour laws.
• Attention to Detail: Exceptional accuracy and attention to detail in all payroll processing and record-keeping activities.
• Problem Solving: Effective problem-solving skills with the ability to identify issues, evaluate options, and implement solutions quickly and accurately.
• Confidentiality: Demonstrated commitment to maintaining employee confidentiality and handling sensitive information responsibly and with discretion.
• Communication: Strong written and verbal communication skills to effectively address employee inquiries and the ability to communicate well with employees at all levels.
• Organization: Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
• Customer Service Orientation: Demonstrated ability to provide excellent customer service in a fast-paced environment.

Preferred Skills:

• Certification such as Certified Payroll Professional (CPP) is a plus.
• Experience with ADP payroll system.

PIf37593e7bc8a-5267

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